Guest Services Agent

Guest Service AgentCheck in and check out hotel guests courteously and efficiently; process all payments according to established hotel requirements. Provide information to any guest or visitor inquiry. Maintain complete knowledge at all times of:All hotel features, services, hours of operation.All room types, numbers, layout, decor, appointments and location.All room rates, special packages and promotions.Daily house count and expected arrivals/departures.Room availability status for any given day.Scheduled daily group activities.Maintain complete knowledge and comply with all hotel and departmental policies and procedures.Obtain assigned bank and ensure accuracy of contracted monies. Keep bank secure at all times.Meet with supervisor to review daily assignments and priorities.Meet with departing Front Desk Agent to review business status and follow up items.Access all function of computer system according to established procedures and standards.Set up work station with necessary supplies; maintain cleanliness throughout shift.Answer department telephone within three rings, using correct greeting and telephone etiquette.Promote positive guest relations to all individuals approaching the Front Desk.Accommodate all requests for information in a congenial manner.Process all guest check ins according to established hotel requirements:Confirm reservation in system and review all noted informationFor guests without a reservation, sell a room type as agreed uponRegister guest in computer and generate a registration cardVerify registration card information with guest, obtain back up information for guest credit or payment method and input into system; collect cash when designatedAssign guest roomAdvise guest of any messages, mail, faxes, etc. received for themInform guest of room safe and mini bar key and room key proceduresIssue parking passes validate valet parking tickets and enter information in computerCommunicate services and amenities included in packages to guests on packagesObtain proper identification for tax exempt guests and attach form to registration cardObtain guest signature for designated paperworkObtain Bell Person to escort guest and transport their luggage to the room.Maintain guest history files on all guests.Communicate VIP arrivals to designated personnel for escort and delivery of amenities.Set up accurate accounts for each guest checking in according to their requirements (sharing, separate room, tax, incidentals)File registration cards and vouchers in bucket by room number.Extend every effort to obtain satisfactory alternative accommodations for guests with reservations when the hotel cannot accommodate them. Follow established procedures for "walking" guests.Accommodate room changes expediently.Handle guest complaints according to the six step procedures, ensuring guest satisfaction.Document all guest requests, complaints or problems immediately and notify designated department/personnel for resolving the situation. Follow up within 20 minutes to ensure completion and guest satisfaction.Take, record, and relay messages accurately, completely and legibly. Distribute hotel personnel messages to appropriate individuals.Offer detailed information on the voice mail system to callers and guests wishing to leave message.Accept and record wakeup call requests; deliver to PBX.Issue safe deposit boxes to guests and ensure security of keys.Distribute all guest and department mail.Monitor, send and distribute guest faxes.Document and confirm reservations and cancellations.Block rooms in the computer and follow through on designated requirements.Pre-register designated guests and prepare key packets.Communicate pertinent guest information to designated departments/personnel (special requests, amenity delivery).Generate, print and distribute daily and weekly reports.Resolve discrepancies on the room status report with Housekeeping.Match the bucket check to in house guest ledger report; report discrepancies to manager.Process all check outs according to established hotel requirements.Resolve any late chargesPresent folio to guest and resolve any disputed chargesSettle guest accounts following Accounting proceduresRetrieve guest room key from guestRequest guest comments on their stayProcess express check outs throughout the shift.Handle requests for late check outs according to established hotel procedures.Conduct group check ins and outs according to established hotel procedures.Assist all departments and executives in obtaining appropriate information regarding groups, inventory and guest information.File guest room keys and ensure the safe keeping of keys at the Front Desk.Adhere to all cashiering procedures:Process adjustment vouchers, paid outs, correction vouchers, miscellaneous charges.Make change for guestsCash guests' personal checks/travelers checks.Post chargesSettle room accountsRun closing reportsCount bank at end of shiftComplete designated cashier reportsBalance receiptsDrop receiptsSecure bankLegibly document pertinent information in the log bookMINIMUM REQUIREMENTSMinimum 18 years of ageUS work authorization requiredHigh school graduate or equivalentMinimum six (6) months experience as a Guest Service Agent in a hotel/resort (or comparable in other customer focused industry)Minimum six (6) months cash handling experience requiredAble to effectively communicate in English, in both written and verbal formMust be able to clearly communicate in English with guests, visitors, management and coworkers to their understanding, both in person and by telephone.Must be able to provide legible communication and directionsMust be able to compute accurate mathematical calculationsAbility to input and access data in computer.Ability to understand guest inquiries and provide responses.Ability to promote positive relations with all individuals who approach the Front DeskAbility to focus on guests' needs, remaining calm and courteousAbility to think clearly, quickly and make concise decisionsAbility to prioritize, organize and follow upAbility to work well under pressure of constant frequent arrivals and departuresAbility to focus attention on detailsAbility to maintain confidentiality of all guests and hotel informationAbility to ensure security of guest room accessAbility to remain stationary at assigned post for extended periods of timeMust meet grooming standardsAbility to work cohesively with other departments and coworkers as part of a team Willingness to work varied shifts, including weekends and holidays Ability to attain or maintain a Texas Driver's LicenseEOE/M/F/Vet/DisabledHRI is an Equal Opportunity Employer and provides fair and equal employment opportunity to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State, or local laws. All employment decisions are based on valid job?related requirements.