Executive Assistant to CEO-Infrastructure Firm-Great Culture

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windfallDallas (TX)

Executive Secretaries and Executive Administrative Assistants Corporate, Subsidiary, and Regional Managing Offices

SENIORITY

Senior

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About the role

Executive Assistant The Windfall is partnering with a prestigious Infrastructure company to hire an experienced Executive Assistant to support the CEO in their Dallas, Texas office. The ideal candidate has supported former C-Suite Executives and is accustomed to working in a large, fast-paced professional environment. This individual will be a trusted partner and extension of the CEO, ensuring their calendars, travel, meetings, communications, and day-to-day priorities run seamlessly. This role is in office five days per week from 8:00am-6:00pm with the flexibility to be available outside of normal business hours based on the needs of the day.

Responsibilities:

Provide comprehensive administrative support to the CEOManage multiple time zone, complex and frequently changing calendars, including scheduling internal and external meetings, calls, appointments, and events
Proactively identify and resolve scheduling conflicts while ensuring CEO is prepared for upcoming meetings and commitments
Coordinate complex domestic and international travel, including flights, hotels, ground transportation, detailed itineraries, and last-minute changes
Manage meeting logistics and prepare agendas, presentations, documents, and other materials as needed
Assist with preparation and coordination for Board of Directors meetings, including materials, scheduling, and logistics
Screen and prioritize incoming calls, emails, meeting requests, and other correspondence
Draft, edit, proofread, and format correspondence, presentations, reports, and other Executive-level materials
Serve as a professional point of contact between the executives and internal teams, clients, Board members, and external stakeholders
Process and reconcile expense reports accurately and in a timely manner
Maintain highly confidential executive files, records, and information
Coordinate Executive dinners, events, conferences, off-sites, and other meetings
Assist with special projects and ad hoc administrative requests as needed
Anticipate the needs of the CEO and proactively ensure priorities and administrative responsibilities are handled efficiently
Handle sensitive and confidential information with the highest level of discretion and professionalism
Provide occasional after-hours support via email or mobile phone when necessary
Partner with CEO's Personal Assistant and House staff for any needs

Requirements:

Bachelor's degree required 10+ years of Executive Assistant experience, with significant experience directly supporting C-suite or senior-level executives
A true career Executive Assistant who enjoys and excels at providing high-level administrative support
Proven experience managing multiple time zone, complex Executive calendars and domestic and international travel
Exceptional organizational and time-management skills with outstanding attention to detail
Strong written and verbal communication skills
Professional and comfortable interacting with senior Executives, Board members, clients, and external stakeholders
Highly proactive with the ability to anticipate needs and solve problems independently
Strong judgment and discretion when handling confidential and sensitive information
Ability to manage multiple priorities and shifting deadlines while remaining calm and organized
Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPointBoard meeting and Board-level support experience is a plus
Notary Public designation is a plus
Package$140-150K Base DOEDiscretionary bonus based on individual and firm performance
Incredible Benefits 401K with MatchPerks, great culture, offsites

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