Administrative Assistant: IV (209) Architecture and Construction
Posted 8 days ago
esr healthcareCarlsbad (CA)
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveTemporary Help Services
SENIORITY
Mid
SALARY
$28 / hour
About the role
Administrative Assistant: IV (209) Architecture and ConstructionCarlsbad, California Contract Aug 28, 2026Nexiya is seeking a contract customer service-oriented Administrative Assistant IV with a background in construction or utilities industries to perform administrative/clerical functions. The ideal candidate is a detail-oriented team player, eager to learn and grow within the utility industry, able to thrive in a fast-paced environment, and has a great personality! This onsite position will support a major utility client in their Carlsbad office. Nexiya is an award-winning Women's Business Enterprise (WBE) that embraces diversity and inclusion in all aspects of business along with the core values of honesty, integrity, loyalty and commitment. Join Nexiya today to become part of an elite team of experts in the utility industry. Client Deadline: Monday 8/31/26 at 5pm PSTRoles and Responsibilities:Provide daily administrative support to staffAnswer customer calls/provide back up to client as neededGathers project information such as schedules, assignments, tasks, and project meeting calendarsSuperior organizational skills with demonstrated ability to manage multiple priorities and meet strict deadlinesManage, update, validate database entries and tracking documents to comply with the needs of specific utility programs; including data entry of service orders into SAPReview documentation and ensure all client information and encounters are tracked and entered in a complete, accurate, and timely mannerAttend staff meetings and record all action items for staffOther duties as assignedEducation/Experience Requirements:High School diploma required, Bachelor's degree preferredMinimum 5 years of experience in a projects-related and/or administrative support role, preferably with construction, utility, or similar backgroundDispatching experienceExperience working with Union Reps preferredAbility to quickly learn and develop strong working knowledge of various software applicationsMust be a highly organized individual with strong attention to detailStrong customer service skills and proactive follow-up (internal and external)Strong communication and writing skillsStrong computer skills with intermediate expertise in Microsoft office (Excel, Word, Outlook) and SAPBenefits:Nexiya provides a comprehensive total benefit package that extends beyond the basic salary offering. Company benefits include:Health insuranceDental insuranceVision insurance401K and MatchVacationSick LeavePhone & Internet ReimbursementPay Range: Min: $28 / hour Max: $35 / hour
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