Administrative Assistant

Responsibilities: Provide comprehensive administrative support including heavy calendar management, phone coverage, and document filing (both paper and electronic).Maintain and update databases, legal document management systems, and internal reporting tools. Manage invoice processing for the Legal team, including bill review, approvals, and communication with external billing teams. Track attorney bar admission requirements, renewals, CLE compliance, and status updates. Coordinate domestic and international travel arrangements, including detailed itineraries and logistics. Prepare and submit accurate expense reports for attorneys and department leaders. Assist in planning and executing team meetings, events, and departmental initiatives. Support ongoing compliance processes and special projects as needed.

Requirements: Minimum of 3+ years of administrative experience with a strong record of professional success; experience in financial services preferred but not required. Bachelor’s degree (BA/BS) preferred with strong academic performance. Proficiency in Microsoft Office (Outlook, Word, Excel, Power Point).Exceptional attention to detail, high degree of accuracy, and strong risk-awareness mindset. Excellent written and verbal communication skills, with the ability to work efficiently and maintain deadlines. Strong organizational skills, ability to manage processes, and maintain structured workflows. Professional, proactive, and reliable team player with strong interpersonal skills.