ESS Substitute School Office Manager

Posted 4 days ago

inglewood unified school districtInglewood (CA)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Elementary and Secondary Schools

SENIORITY

Mid

Apply

About the role

ESS Substitute School Office Manager Under the supervision and direction of the school administrator, the ESS School Substitute Office Manager performs a wide variety of responsible secretarial and stenographic work. Serves as adequate replacement for absence staff, personal secretarial assistant to the principal, relieving the principal of significant secretarial and clerical details; performs other office management duties as required.

Minimum Qualifications

Education:

High school diploma or equivalent
Tuberculosis (TB) Test
Department of Justice Background Check 3 years of similar or relevant experience

Experience: Clerical experience involving the use of stenographic skills. One year of experience in a school district is highly desirable.

Duties and Responsibilities:

Responsibilities of a receptionist, greeting the public, giving correct and accurate information, and interviewing office visitors
Typing and routing daily staff absence list
Manual operation of the bell system when the regular bell system is not in use
Distribution of incoming mail
Management of substitute teachers and/or substitute classified employees, upon their arrival at the school site and the distribution of necessary information
Supply accurate information regarding the attendance forms and the temporary role sheets
Receive telephone calls and disseminate information, ensuring an efficient and smooth operation of the telephone system. Relay accurate information regarding school policies and procedures
Schedule appointments, handle cancellations and send out reminders and confirmations of appointments
Maintenance and upkeep of an accurate and efficient filing system
Maintain the Key File and Emergency Card File
Perform other duties as assigned
Employment Standards
Knowledge of:

District policies, procedures, personnel and departmental functions; modern office methods; Business English, including vocabulary skills; correct grammatical usage and punctuation; modern filing rules, regulations, laws and policies governing a school district. Ability to: Take and transcribe with accuracy, using any form of note-taking including but not limited to shorthand, speed writing and or any form of dictated composition, in addition to keyboarding at the rate of 60 words per minute from clear legible copy; perform word processing proficiently; learn specific rules, regulations, laws and policies quickly and apply them with good judgment in a variety of procedural matters without immediate supervision; make arithmetical calculations with speed and accuracy; compile and maintain accurate and complete records and reports; understand and carry out oral and written directions; meet the public tactfully and courteously.

Personal Qualifications: Ability to relate effectively with staff, students, parents and community. Ability to perform a wide variety of responsible and stenographic work of more than average difficulty, exercise initiative, good judgment and flexibility. Privacy Information When you apply for a position with ESS, we collect personal information such as:

Contact details (name, email, phone, address)
Application materials (resume, work history, education, references)
Information you choose to provide during the hiring process (interviews, assessments, background checks, as permitted by law)
We use this information to:
Evaluate your candidacy and qualifications
Conduct interviews and background checks
Manage our recruitment and hiring processes
Comply with applicable legal obligations

We do not sell or share applicant personal information. We retain it as long as necessary for recruitment, compliance, and potential future opportunities. You may have rights under U.S. state privacy laws, including to request access, correction, deletion, or limitation of your personal information. For details about our practices and your rights, please review our full Privacy Notices below.

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.