Administrative Associate, Auxiliary Services

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ut southwestern medical centerDallas (TX)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Colleges, Universities, and Professional Schools

SENIORITY

Mid

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About the role

Administrative Associate, Auxiliary ServicesWHY UT SOUTHWESTERN? With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY: The Administrative Associate serves as a key operational resource responsible for supporting and improving departmental operations through a broad range of administrative, technical, financial, facilities, fleet, asset management, and project coordination functions. This role is designed for a highly organized, detail-oriented, and self-motivated professional who takes initiative, thrives on solving complex problems, and is committed to seeing issues through to resolution with minimal supervision. The position is responsible for troubleshooting and resolving routine technology issues involving computers, printers, and other technology, coordinating facility-related service requests and repairs; supporting fleet operations through management of vehicle records, inspections, maintenance schedules, fuel and driver documentation; processing invoices and monitoring vendor payments; maintaining operational and performance metric data; supporting contract administration activities; and managing equipment, inventory, and asset records. The Administrative Associate serves as a central point of coordination among vendors, service providers, facilities personnel, IT teams, and departmental stakeholders to ensure efficient day-to-day operations and successful execution of operational priorities and projects. Success in this role requires exceptional attention to detail, strong analytical and organizational skills, persistence in resolving issues, and the ability to independently manage multiple priorities in a fast-paced environment. The ideal candidate is resourceful, curious, and proactive, consistently identifying opportunities to improve processes, enhance operational efficiency, and implement sustainable solutions.

BENEFITS: UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include: PPO medical plan, available day one at no cost for full-time employee-only coverage 100% coverage for preventive healthcare-no copay Paid Time Off, available day one Retirement Programs through the Teacher Retirement System of Texas (TRS) Paid Parental Leave Benefit Wellness programs Tuition Reimbursement Public Service Loan Forgiveness (PSLF) Qualified Employer Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION: Required Education High School Diploma Experience 4 years related work experience May consider higher education completed in lieu of minimum requirements. Primary Location: Texas-Dallas-5323 Harry Hines BlvdWork Locations: 5323 Harry Hines Blvd 5323 Harry Hines Blvd Dallas 75390 Job: Administrative/Clerical

Organization: 505000 - Auxiliary Enterprises Admin

Schedule: Full-time

Shift: Day JobEmployee Status: Regular

Job Type: Standard

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