Office Administrator

Front Desk Office AdministratorThe client is seeking a Front Desk Office Administrator to handle frontline communications with visitors and internal staff. The Office Admin will report directly to the Facilities team and provide administrative support and visibility to the public entering the client offices.Required SkillsCan manage schedules and coordinate events. Has demonstrated calmness during stressful situations. Can multitask and support large numbers of requests simultaneously.Required Communication SkillsCan write and speak clearly about the status of tasks and articulate questions. Can handle inquiries from Senior Executives, Elected Officials, and other customers if Senior Managers are not available, by redirecting to the most appropriate backup resource, or taking a message and ensuring follow-up.SkillsHighly organized and detail-orientedStrong verbal and written communication skillsPrior experience working at a front desk reception areaSpecial SkillsReliabilityExperience dealing with the public and visitorsProfessional acumenEducation RequirementsHigh School Diploma or equivalentIT Systems UsedOutlookO365SharePointTasksReceiving guests at the front desk and guiding them through security protocols while on-siteAccepting and delivering mail; processing UPS and FedEx transactionsDirecting calls and triaging requestsPerforming data entry and reporting as assignedHandling organization-wide announcements as it pertains to buildings and facilitiesHandling some kitchen organization, managing compost activities up to and including working with compost bucketsOther duties as assigned that contribute to the key outcomes of the facilities teamAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. #MCB