Administrative Assistant II

Pay Range: $30.21hr - $35.21hr Requirement/

Must Have: High School Diploma and/or BS/BA.5-10 years of administrative experience and/or transferable administrative skills. Thoroughly skilled in all administrative duties. Ability to handle routine and impromptu assignments with minimal supervision. Proficiency in general computer applications including email, calendar, word-processing, spreadsheet, database, and presentation applications. Microsoft Office and Google suite experience highly preferred. Strong organization and prioritization skills with ability to multi-task. Experience in the biotech industry or supporting project teams is a plus.

Responsibilities: Support a Director-level and above in Translational Safety as well as immediate staff and functional areas. Provide timely, accurate, and effective administrative support and interface with diversified professionals. Proactively manage activities associated with moderately difficult projects and handle multiple priorities. Coordinate activities with other administrative professionals supporting Translational Safety and the Development Sciences division. Maintain multiple complex calendars. Facate communications on behalf of the team ensuring key information is provided clearly, quickly, and accurately. Plan, schedule, and coordinate onsite/offsite meetings and team building events. Coordinate travel and conference attendance. Process invoices, payments, and expense reports using standard corporate applications. Identify concerns, gaps, or opportunities and offer relevant recommendations and suggestions. Work on moderately difficult assignments requiring resolution of issues within defined parameters. Solve problems and make decisions within general parameters set by managers. Exercise sound judgment and discretion regarding sensitive/confidential information. Maintain standard tracking tools utilizing computer and software applications. Serve as a resource for the department staff and administrative teams. Provide back-up coverage for Administrative Professional team members. Maintain a strong customer focus and participate effectively in the team. May serve as a team leader, coordinating and assigning the work of others.

Nice to Have: Microsoft Office and Google suite experience. Biotech industry experience.

Skills: Administrative Support. Calendar Management. Meeting Coordination. Travel Coordination. Expense Reporting. Microsoft Office. Google Suite. Multi-tasking. Strong verbal and written communication skills. Excellent communication and presentation skills.

Qualification And Education: High School Diploma or Bachelors Degree.5-10 years of relevant experience.