Payroll Specialist

Reports To: HR Manager

Essential Duties & Responsibilities: Ensures accurate and timely processing of payroll for assigned clients, including but not limited to new hires, terminations, salary changes, benefits, garnishments, taxes and other employee payroll related changes Process off-cycle payrolls as needed Issues checks or direct deposits due to payroll errors or final discharge Reconciles payroll to general ledger Reconciles payroll monthly, quarterly and annually to contracts and provides accurate payout information for finance department review Creates and maintains annual payout reconciliations for all payrolls Reconciles quarterly tax reports for all federal, state, and/or local taxes across multiple states Create and maintains late hire calculation spreadsheet for clients Create payroll calendars for clients Prepares and maintains accurate records and reports of payroll transactions Ensures compliance with federal, state and local payroll, wage, and hour laws Facilitates workers compensation audits as needed Reconciles W-2’sOther duties as assigned by manager Required Skills/Abilities: Knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes Knowledge of multi-state compliance guidelines Proficient with payroll software or ability to learn efficiently and effectively Excellent organizational skills and attention to detail Strong analytical and problem-solving skills Proficient with Microsoft Office Suites or related software

Education & Experience: High school diploma or equivalent Five years of experience in payroll with at least 1 year of experience in accounting or bookkeeping preferred Payroll certification preferred or must have the ability to obtain within one year