Administrative Specialist

Posted today

american equipment serviceSabina (OH)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Industrial Machinery and Equipment Merchant Wholesalers

SENIORITY

Junior

Apply

About the role

American Equipment Service is a family-owned small business looking for a reliable, motivated, and organized Administrator to join our team. We take pride in the small-business tradition of putting customer service, teamwork, and doing things the right way first. This is a hands-on position with a variety of responsibilities. The ideal candidate is someone who enjoys working with people, is willing to learn, pays close attention to detail, and can confidently manage multiple tasks in a fast-paced environment.

What You'll Do:

Enter and process vendor invoices Create customer invoices Assist with Payroll duties
Receive and record customer payments Keep track of A/P and A/RVerify billing information for accuracy
Answer and direct incoming phone calls
Provide friendly, professional service to customers
Assist customers with questions and general requests
Greet and direct walk-in customers to the appropriate department or team member
Maintain organized and up-to-date customer files and paperwork
Assist with marketing and online activities
Purchase office supplies as needed
Help maintain a clean, organized, and welcoming showroom
Assist other departments and team members as needed

What We're Looking For:

Friendly and professional attitude
Excellent customer service and communication skills
Strong attention to detail and organizational skills
Ability to learn new processes and computer systems
Ability to multitask and prioritize responsibilities
Dependable, hardworking, and willing to be part of a team
Previous administrative, customer service, parts, or dealership experience is a plus, but we are willing to train the right person
Agricultural or equipment industry experience is helpful, but not required
Why Join American Equipment Service?
We are a family-owned business that values our employees and takes pride in providing excellent service to our customers. You'll have the opportunity to learn multiple areas of the business and develop valuable skills while working alongside a team that works together to get the job done.

Benefits Include:

Paid Time OffPaid Vacation
Paid Sick TimeHealth Insurance 401(k) with Company MatchLife Insurance
Training and opportunities to learn and grow
Interested in joining our team?
Call 937-486-3101 for more information or to discuss the position.

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.