Receptionist 7am - 4pm

Responsibilities: Greeting visitors and employees; asking visitors if they would like a beverage; offering to hang their coat and/or store their luggage; directing them to a restroom, if needed. Ensure security protocols are followed; contact the visitor's host to escort them to the correct destination ensuring that all visitors are attended to in a timely fashion. Keep the reception area neat and organized at all times. Schedule and maintain appointments and meetings utilizing online conference room/meeting booking system. Add meetings for larger/configurable rooms to meeting tracker spreadsheet and ensure there are no conflicts with bookings and setups. Meet weekly with Facilities staff to review meetings and confirm meeting details; coordinate with IT for A/V requirements; assist administrative staff as needed for meetings; work with catering companies to ensure proper delivery and setup. Provide general administrative and clerical support to the Workplace & Facilities department as needed. Front line for Security, ensure employees follow all security protocols; oversee additional contracted reception/security staff as needed. Manage Security Systems, ensuring data accuracy; creating ID badges as needed; reviewing security footage as requested by HR or a Workplace & Facilities Manager. Run daily access reports for Workplace & Facilities Manager, adding names of visitors and those who forgot their badges. POC for medical response, site emergencies and evacuations. Member of Safety Committee.