Administrative Assistant Child Nutrition

Administrative Assistant - Director Under moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or department head and other staff members. High school diploma or GEDProficient skills in keyboarding, data entry, word processing, and file maintenance Ability to use software to develop spreadsheets and databases and do word processing Ability to prioritize workflow to address the multiple needs of the supervisor or the department Ability to multi-task numerous complex administrative activities Basic math skills Effective communication and interpersonal skills Years secretarial experience Records, Reports, and Correspondence Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members. Compile, maintain, and file all reports, records, and other documents as required. Accounting Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment and maintain inventory of office supplies and program equipment. Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures. OtherAnswer and respond to incoming calls, take reliable messages, and route to appropriate staff. Maintain a schedule of appointments and make travel arrangements for department staff. Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment. Receive, sort, and distribute mail and other documents to department staff. Maintain confidentiality of district safety protocols and emergency procedures. None. Standard office equipment including personal computer and peripherals Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Occasional light lifting and carrying (less than 15 pounds) May work prolonged or irregular hours; occasional districtwide travel Work with frequent interruptions; maintain emotional control under stress