Executive Administrative Assistant - Senior Leadership

Posted 3 days ago

princeperelson associatesDallas (TX)

Executive Secretaries and Executive Administrative Assistants Corporate, Subsidiary, and Regional Managing Offices

SENIORITY

Senior

SALARY

$29/hour

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About the role

Executive Administrative Assistant – Senior Leadership Support Dallas, TX (In-Office | Must be local)$29/hour (approximately $60,000 annually, based on 40 hours/week) Join a leading global financial services firm as an Executive Administrative Assistant, where you'll serve as a trusted partner to senior leaders in a fast-paced, high-performance environment. This role is ideal for an experienced administrative professional who excels at managing complexity, anticipating needs, and operating with a high degree of professionalism and discretion.

Key Responsibilities:

Executive & Business Support
Partner closely with senior executives and their teams to provide seamless administrative and operational support
Manage shifting priorities and provide proactive solutions to keep leaders organized and effective
Support business operations through documentation, invoicing, reporting, and special projects
Calendar, Meetings & Communications
Oversee complex, high-volume calendars across multiple time zones
Coordinate internal and external meetings, including senior stakeholder interactions
Serve as a primary point of contact for scheduling and communications, handling sensitive interactions with professionalism
Travel & Logistics
Coordinate domestic and international travel, including flights, accommodations, and itineraries
Prepare and manage expense reports and related documentation with accuracy and timeliness
Confidentiality & Operations
Handle highly sensitive information with discretion and sound judgment
Ensure alignment with internal policies and compliance requirements
Qualifications3–5+ years of experience supporting senior executives in a fast-paced corporate or financial services environment
Proven ability to manage complex calendars and multiple priorities with minimal oversight
Strong communication skills and executive presence
High attention to detail with excellent organizational and problem-solving abilities
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Zoom
Experience with expense platforms such as Concur preferred
What Sets You ApartYou anticipate needs before they arise and take initiative without being asked
You're calm under pressure and thrive in high-volume, fast-moving environments
You operate with professionalism, discretion, and strong business judgment
Why This Role
Opportunity to support senior leadership within a globally recognized financial services organization
Exposure to a fast-paced, high-performing business environment
Strong foundational experience for continued growth in executive support

Important Note This is an in-office role based in Dallas, TX. Candidates must be local and available to work on-site. Prince Perelson & Associates is an Equal Opportunity Employer and complies with all provisions of the EEO and ADA laws. We do not discriminate in our employment practices on the basis of race, color, religion, national origin, sex (including sexual orientation and sexual identity), age, genetic information, parental status, military status, disability, or any non-merit-based factors or other federal, state, or locally protected class. All applicants applying for U.S. job openings must be authorized to work in the United States.

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