Office Administrator - Invoicing & Scheduling

IT Expert Solutions (ITES), a growing low-voltage systems integrator specializing in access control, intercom, and video surveillance installations, is hiring an Office Administrator to run the day-to-day back office. This is a hands-on, varied role for someone organized, comfortable on the phone, and able to juggle scheduling, paperwork, and customer communication in a small, fast-moving company. Responsibilities Answer and route incoming calls; be the first point of contact for clients and vendors Schedule and coordinate site technicians' daily job assignments and appointments Prepare, send, and track client contracts, estimates, and invoices Process accounts receivable/payable and follow up on outstanding payments Order and track equipment/parts inventory with suppliers Maintain client records, job files, and permit paperwork Assist with drafting proposals and contracts using company templates Support basic bookkeeping (QuickBooks or similar) General office administration: filing, supplies, correspondence Qualifications 1-3+ years of office administration, dispatch, or customer service experience (construction/trades/field-service industry a plus, not required) Strong organizational skills and comfort managing multiple schedules and deadlines at once Proficient in Microsoft Office / Google Workspace; QuickBooks experience required (1 year) Clear, professional phone and written communication Ability to work independently in a small-team environment English proficiency required; ability to commute to Clifton, NJ 07011 Compensation & Schedule Pay range: $18.00to $25.00 per hour depending on experience Full-time, with flexible scheduling J-18808-Ljbffr