Executive Assistant

About the Role: As the Executive Assistant – Talent & Operations, you will report directly to our Managing Partner and will play a key role in supporting recruiting operations, candidate experience, system management, and event coordination. You'll work in a dynamic environment where no two days are the same, helping to streamline processes and drive efficiency across the company.

Key Responsibilities: Candidate Support (50%)Conduct pre-screen calls with 100–200 job applicants monthly. Format resumes and coordinate interview scheduling. Ensure timely communication and follow-ups to provide a positive candidate experience. Pipeline & Hiring Process Management (20%)Keep hiring processes on track by updating candidate statuses and job postings. Manage hiring data, ensuring transparency and efficiency. Track hiring metrics and help maintain an organized recruitment pipeline. Marketing & Communications Support (10%)Assist in project management of salary reports, newsletters, and industry articles. Share job postings and content on LinkedIn and other platforms. Monitor marketing metrics and help optimize engagement. System & Operations Management (10%)Manage our applicant tracking system (ATS) and optimize workflows. Develop and maintain standard operating procedures (SOPs).Troubleshoot technical issues and coordinate with IT support. Event & Logistics Coordination (10%)Organise industry events, including travel, vendors, and promotional materials. Support team operations, vendor management, and office supply ordering. Coordinate gifting and holiday packages for key clients and candidates.

Ideal Candidate: Highly organized, detail-oriented, and able to juggle multiple priorities. A great communicator with strong follow-through and problem-solving skills. Tech-savvy, comfortable using ATS, CRM, and marketing platforms. A proactive self-starter who enjoys streamlining processes and supporting a team. Preferred Experience & Skills 2+ years of customer service, executive support, HR, or recruiting experience. Proficiency in ATS, LinkedIn, and MS Office, etc. Experience in event planning or project coordination is a plus!

Why Join Us? Be part of a collaborative and driven team. Work on exciting projects that impact hiring and industry events. Opportunity for growth and development in a dynamic work environment.