Bilingual Mandarin Business Administrator

Posted 3 days ago

physicians surrogacySan Diego (CA)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Office Administrative Services

SENIORITY

Junior

Apply

About the role

Bilingual Business Administrator (Mandarin / English)

Job Type: Full-time Location: In-person About Us: Physician's Surrogacy is an industry-leading organization offering a full range of fertility services under one roof. We are passionate about helping women and men realize their dreams of becoming parents. If you are looking to contribute to a supportive, fast-paced team environment that emphasizes personal initiative, teamwork, and growth, we want you on our team!

The Role: We are looking for a highly organized Bilingual Mandarin Business Administrator to support our internal departments. In this dynamic role, you will get to know all aspects of our company and be involved in a wide range of projects and company initiatives that drive our growth. Utilizing your organizational skills, superb customer service, and administrative expertise, you will be a vital part of our esteemed healthcare facility.

What You'll Do: Cross-Functional Support: Assist in the development and implementation of department systems, procedures, and company-wide initiatives. Data & Records Management: Proactively establish and maintain highly organized filing systems; ensure the daily upkeep of Google Sheets and other IT tools with accuracy and speed. Communication: Compose, type, and distribute professional correspondence and memoranda; confidently make outgoing phone calls to clients and partners. Problem Solving: Exercise independent judgment to resolve issues, knowing when to handle matters independently and when to escalate them to management. Administrative Excellence: Handle confidential files with the utmost discretion and perform general office duties (filing, photocopying, mailing, etc.) to keep the team running smoothly.

Additional Duties: Perform other related duties and special projects as assigned by management.

What You Bring: Education: Bachelor's degree required. (A degree in Biology or Life Sciences is highly preferred).

Experience: Minimum of 1 year of hands-on administrative assistant experience. (Prior sales experience is a huge plus!)

Language Skills: Fully bilingual with fluent reading, writing, and speaking abilities in both English and Mandarin.

Technical Skills: Proficient in Google Sheets (required) as well as Microsoft Word, Excel, and Outlook.

Core Competencies:

Excellent verbal, written, and interpersonal communication skills. Superb customer service and project management abilities. Highly organized, detail-oriented, and able to multitask effectively to meet tight deadlines in a fast-paced environment.

Why Join Us? We offer a comprehensive benefits package to support our team's well-being and future: Health, Dental, and Vision insurance 401(k) with company matching Retirement plan Paid time off (PTO) Flexible spending account (FSA) Employee assistance program Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Paid time off Retirement plan Vision insurance Work Location: In person

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.