Confidential Executive Assistant to the Chief of Police - Holmdel Township.

Posted yesterday

njlmHolmdel (NJ)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Other Justice, Public Order, and Safety Activities

SENIORITY

Senior

SALARY

$50,000

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About the role

Confidential Executive Assistant To The Chief Of PoliceThe township is seeking a highly organized, professional, and detail-oriented Confidential Executive Assistant to the Chief of Police to perform complex, highly sensitive, and advanced administrative and executive support duties. This position requires a high degree of confidentiality, discretion, professionalism, and sound judgment. The Executive Assistant will have access to sensitive information involving internal affairs, personnel matters, employee records, and strategic command operations. The position serves as a primary administrative and communication liaison between the Chief's Office and Township officials, law enforcement agencies, employees, and members of the public.

Essential Functions:

Calendar & Schedule Management: Manage the daily calendar, meetings, appointments, and travel arrangements for the Chief of Police and command staff.
Correspondence & Reporting: Compose, prepare, type, review, and edit complex, sensitive, and confidential correspondence, reports, memoranda, press releases, and other documents on behalf of executive leadership.
Meeting Coordination: Coordinate executive staff meetings; prepare agendas and supporting materials; record and distribute meeting minutes; and track follow-up items and deadlines.
Gatekeeping & Liaison: Serve as the primary point of contact for the Chief's Office. Screen telephone calls and correspondence, greet visitors, and appropriately direct inquiries while exercising sound judgment and professional discretion.
Budget & Purchasing: Assist with the preparation and monitoring of the Police Department's annual operating and capital budgets. Process and track purchase orders, invoices, and related financial documentation.
Personnel & Confidential Records: Ensure required communications, certifications, and confidential information are appropriately forwarded to Human Resources for inclusion in employee personnel and medical files.
Special Projects & Research: Conduct administrative research, compile and analyze statistical information, prepare reports, and coordinate special projects as assigned by the Chief of Police.
Qualifications & Preferred Skills: Experience working in a New Jersey municipal police department and/or a four-year college degree or equivalent combination of education and experience is preferred. Additional preferred qualifications include:
Knowledge of New Jersey Open Public Records Act (OPRA) procedures.
Experience with social media platforms and municipal website management.
Advanced proficiency in Microsoft Office, including Word, Excel, Access, PowerPoint, and Outlook. Edmunds or other budget management software.
Excellent written and verbal communication skills.
Strong organizational and problem-solving skills, with exceptional attention to detail.
Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive information.
Ability to work independently and effectively, manage multiple priorities and deadlines.
Requirements & Benefits: Applicants must:
Possess a valid New Jersey driver's license.
Meet New Jersey residency requirements.
Successfully complete an employer-paid physical examination and criminal background check.
The salary range is $50,000 $85,000, commensurate with qualifications and experience. This is a full-time position and includes pension, medical insurance, and paid time off benefits.

How To Apply: Interested candidates should submit a completed Township employment application, available at www.holmdeltownship.com/Jobs, along with a letter of interest and resume, to: Barbara Kovelesky Human Resources, HR@holmdel.gov Applications must be received on or before October 30, 2026. Holmdel Township reserves the right to review applications, conduct interviews, and select a candidate prior to the application deadline. Applications will be accepted until the position is filled. Holmdel Township is a New Jersey Civil Service and Equal Opportunity Employer.

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