Team Assistant

Posted 2 days ago

for humanityDenver (CO)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Portfolio Management and Investment Advice

SENIORITY

Junior

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About the role

Team Assistant We are looking for a candidate with sharp end administrative experience. The role will support a small team of 2 Directors and 3 others and will handle a variety of tasks, including overflow expenses from the administrative team and providing holiday cover to the EA team members too.

Key Responsibilities:

Full diary management for a small group of junior and senior investment professionals
Expense processing using the Workday system, for the team, and for the Senior Executive Assistants as required
Scheduling meetings, conference calls, and video conferences both internally and externally, spanning multiple time zones and offices
Arranging domestic and international travel (flights, hotels, cars, visas etc.) via the company travel partners
Assisting in preparation, printing and binding of presentations & proposals
Telephone and email coverage
Archiving, filing, scanning and printing of documents
Occasional cover for other EA's, such a holiday and medical leave

Skills and Qualifications:

1 to 2 years of experience supporting senior and multiple individuals, within the administrative Services industry
Must be a team player with a proactive style and can-do attitude, who takes initiative and demonstrates a willingness to help others
Strong attention to detail and commitment to delivering quality work on time
Advanced proficiency in MS Office including Word, MS Outlook, Excel, and PowerPoint required
Ability to work in a fast-paced environment without supervision
Excellent verbal and written communication skills at all levels
Ability to handle multiple tasks and competing priorities, often with tight deadlines, in a calm and efficient manner
Knowledge of Workday for processing expenses is a plus

Before you apply

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Two examples you can talk through

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A number in mind

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Your notice period

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Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.