Office Administrator

Replies within 24 hoursBenefits:Opportunity for advancementPaid time offTraining & development401(k)401(k) matchingCompetitive salaryJoin a Company That's GrowingCarports Anywhere is a leading provider of custom metal buildings, carports, garages, barns, and commercial structures. We pride ourselves on exceptional customer service, quality craftsmanship, and delivering an outstanding customer experience from the first phone call through installation.We're looking for an organized, energetic, customer-focused Office Administrator who enjoys wearing multiple hats and keeping an office running efficiently. If you're someone who loves organization, thrives in a fast-paced environment, and enjoys helping both customers and coworkers succeed, we'd love to meet you.What You'll DoAs our Office Administrator, you'll be the hub of our daily operations by providing administrative support across multiple departments.Administrative & Office Operations Manage daily office operations and maintain an organized, professional office environmentAnswer incoming phone calls and direct inquiries appropriatelyWelcome customers, vendors, and visitorsManage incoming and outgoing mail, packages, and correspondenceMaintain office supplies and coordinate vendor ordersSchedule meetings and assist leadership with calendarsCustomer Service Serve as the first point of contact for customer inquiriesProvide outstanding service by phone, email, and textAssist customers with order updates and documentationResolve routine customer concerns while escalating complex issues appropriatelySales & Operations Support Prepare customer quotes, proposals, invoices, and other documentationEnter and maintain customer information accurately within company systemsAssist with scheduling installations and coordinating project timelinesSupport production and operations teams with administrative tasksTrack open orders and follow up on outstanding itemsFinancial & Administrative Support Assist with Accounts Payable and Accounts Receivable functionsProcess purchase orders and vendor invoicesMaintain accurate filing systems and company recordsPrepare reports and spreadsheets using Microsoft ExcelSupport payroll and HR administration as assignedWhat We're Looking ForRequired Qualifications High School Diploma or GED required3+ years of office administration or administrative support experienceExcellent customer service and communication skillsStrong organizational and multitasking abilitiesExceptional attention to detailStrong Microsoft Office skills, particularly: ExcelWordOutlookComfortable learning new software systemsAbility to prioritize multiple tasks in a fast-paced environmentProfessional, positive attitude with a willingness to help wherever neededPreferred Qualifications Experience in construction, manufacturing, building products, or home improvement industriesExperience with CRM or ERP systemsBasic bookkeeping or accounting experienceScheduling or dispatch experienceSuccess in This RoleThe ideal candidate is someone who: Loves keeping things organizedEnjoys helping customersCommunicates professionallyTakes initiative without being askedSolves problems independentlyPays close attention to detailsWorks well with multiple departmentsMaintains confidentiality and professionalismWhy Join Carports Anywhere?We offer a collaborative, family-oriented environment where your work truly makes a difference.How to ApplyIf you're a dependable, organized professional who enjoys supporting customers and helping a business run smoothly, we'd love to hear from you.Apply today and become part of the Carports Anywhere team!At Carports Anywhere, our dedication to customer satisfaction is unwavering. With a wealth of experience in delivering top-notch steel buildings, we prioritize offering premium structures at competitive prices. Backed by exceptional customer service and assistance, we strive to exceed expectations at every turn. From our locally-based manufacturing plant, we meticulously craft and distribute our products, guaranteeing the utmost quality in every component.