Administrative Assistant

Essential functions include: Perform routine office duties to support manager, supervisors, and division personnel. Typing, composing general correspondence, answering multi-line telephone, screening callers and assisting or routing appropriately, filing, sending facsimiles, photocopying, updating manuals, ordering office supplies, and distributing mail. Update records in ORACLE/SAP, including creation and deletion of personnel positions, payment of invoices, processing pay changes/promotions, and creating work schedules. Perform initial review and evaluation, and process requests and payments for new work orders, surveys, third party locates, releases, field notes, and as-built documents. Support legal documents filing documents in courthouse and FileNet. Interact with other departments on surveying and land related matters where practical and within the limits of knowledge and training. Provide initial customer or property research with regard to surveying and rights-of-way. Perform administrative activities and general correspondence support required to assist manager, supervisors, surveyors, and agents. Schedule/organize arrangements for conferences, presentations, and complete travel arrangements for manager, supervisors, and division personnel. Complete and submit requests for expense reimbursements and OnePay for manager, supervisors, and division personnel. Ensure company resources are used in a cost-effective manner. Maintain personnel and confidential files. Time administrator for division personnel, track vacation and absences for exempt and non-exempt personnel within the department. Initiate, coordinate, and monitor status of assignments delegated to the manager's direct reports. Use Microsoft Office applications in carrying out the above duties.

Education: Requires a high school education or the equivalent knowledge of English, punctuation, grammar, spelling, and basic mathematics (ability to add, subtract, multiply, divide, and calculate fractions and/or percentages).

Experience: Requires a minimum of two (2) years of experience in administrative experience requiring multi-task activities, regular exercise of initiative and personal judgment, attention to detail, and use of discretion without immediate supervision. A strong functional ability to use Microsoft Office applications is required. Oracle or SAP experience is a plus.