Executive Assistant to CEO

Posted today

mondadori digital spaBoulder (CO)

Executive Secretaries and Executive Administrative Assistants Executive Offices

SENIORITY

Senior

SALARY

$60,000 - $85,000 per year

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About the role

Executive Assistant To CEOThe focus of the full-time role will be providing high-level executive assistant support to our President and CEO and some of the leadership team to help them be effective and optimize their work, scale, and reach. While this role supports the CEO, they will report to the Director of Operations + People. This is an ideal role to learn about the bicycle industry, the organization's role in it, and hopefully reinforce an existing passion for cycling. The ideal candidate is extremely organized, with an eye for detail, and helps set up the organization and its individual employees for success. Successful candidates will have exceptional Google Suite and Microsoft skills and working knowledge of AI tools. They will seek to bring organization when there is ambiguity and demonstrate a strong desire to support others' success.

Key Responsibilities:

Support the CEO's daily workflow, juggling competing priorities as necessary and making appropriate and informed decisions regarding available time.
Schedule internal and external meetings, coordinating all logistics and details, providing relevant preparation materials, and ensure appropriate follow-up.
Manage travel arrangements, including international travel, and create detailed itineraries.
Provide administrative assistance such as writing, editing, sending thank you notes, and preparing office communications on the CEO's behalf.
Manage projects end-to-end to help others be productive and successful, and institutionalize continuous improvement.
Create detailed briefing materials and brief the executive team prior to meetings
Lead on discrete and timely research projects.
Schedule, compile, and assist with board meeting materials and research.
Oversee timely distribution of board reports and internal updates to the staff.
Provide support to the board of directors. Schedule and arrange meetings, compile and distribute materials, attend meetings, prepare meeting minutes, and maintain corporate documents.
Meeting planning: research, plan, and execute PeopleForBikes board events, including scheduling, packets, and being the point person for catering.
Communications support: Help MarComm teams with standard media inquiries, press releases, and social media.
Arrange hotels, flights, and other logistics for staff, board members, and event participants.
Complete expense reports and reimbursements
Additional support areas
General event management support
Onboarding new staff with phones and laptops and other onboarding help
Handling info@ email communications and voicemail
Package fulfillment
Assist with office vendors and service providers
Travel to annual conference and board meetings as needed
Other duties as assigned

Qualifications:

8+ years of executive support.
Experience creating better systems and templates for future work.
Experience with project management tools, AI, and/or Salesforce. Please outline your favorite tools in your cover letter.
Exceptional attention to detail with proven project management and organizational skills.
Takes initiative and gets work done quickly.
Strong customer service ethic and willingness to go above and beyond to help PFB's customers (PFB Core Value: Put Others First).Ability to step in for people on the leadership team, whether it is to meet, take notes, or entertain customers/members.
Exceptional skills in Google Suite.
Ability to problem-solve and handle basic inquiries but also escalate important information to executives as needed.
Ability to treat confidential information with appropriate discretion.
Passionate about PeopleForBikes' mission and the power of the bike to make life great.
Personal Traits:
Strong interpersonal and organizational skills
Is honest and has sound judgment
Excellent written, oral, and interpersonal communication skills in particular the ability to easily convey complex financial concepts and results to employees at all levels
Ability to work independently with minimal supervision to achieve deadlines
Capable of handling confidential and financial information
Ability to juggle multiple projects with attention to detail and accuracy while adhering to deadlines in a high-energy, fast-paced environment
Collaborative management and working style with a diverse workforce
Emotional intelligence and maturity
ProactiveEnergetic, enthusiastic, flexible, and adaptable
LocationPeopleForBikes is headquartered in Boulder, Colorado, with an additional office in Bentonville, Arkansas. This position may be based in Boulder, Bentonville, or a surrounding community. The role is hybrid and requires in-office work at least one day per week.

Equal Opportunity Our work to create safer, more comfortable, and more accessible places for everyone to bike starts with us. As an equal opportunity employer, we are committed to hiring a diverse workforce. You can find more on our hiring page here. We want our staff to be reflective of the backgrounds, experiences, and perspectives of the communities we serve and to create an inclusive work environment where employees and the communities we serve feel welcomed, valued, respected, and received. We believe that no matter who you are, where you're from, or why you ride, everyone can find joy on a bicycle.

Benefits

Compensation and Benefits: This "at-will" position offers a competitive salary commensurate with experience. The salary range will be determined by the selected applicant, with a range of $60,000 to $85,000.PeopleForBikes offers an excellent and comprehensive benefits package, including paid health insurance for employees, a generous paid-time-off (PTO) policy including 23 days plus federal holidays, paid parental leave, a flexible work schedule including work-from-home options, and optional participation in a deferred compensation retirement plan with immediate vesting of a competitive employer match. In addition, we provide long-term disability insurance, a cell phone plan, and a laptop computer, along with many other benefits like industry discounts. As icing on the cake, PeopleForBikes also pays you to ride your bike. At PeopleForBikes, our agreed-upon set of team norms are what drives us to do our best every day we show up to work. Our core purpose is to make life great and our core values are to put others first, including everyone, and it can always be better. We continually strive to build and strengthen our team, we work together effectively to serve our mission, and we have fun. You don't have to be an amazing bike rider to work here what matters to us is a desire to work alongside passionate people improving the world through bikes (and hopefully you love bikes too).

How to Apply:

To Apply
Interested candidates should apply here. You will be contacted by a PeopleForBikes team member if your application is selected to move on to the next round.
Due to volume, we will not respond to telephone or in-person inquiries.
Applications without a cover letter will not be considered.
The position is available immediately and will remain open until the position is filled.
Interested applicants are encouraged to visit peopleforbikes.org for general information and organizational background.

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