Houston - Rail Coordinator III

Posted today

lancesoftHouston (TX)

Railroad Conductors and Yardmasters Support Activities for Rail Transportation

SENIORITY

Mid

SALARY

$30.00 - $35.00 per hour

Apply

About the role

Rail Coordinator III

Location: Houston, TX 77042

Duration: 12 months

Pay Rate: $30.00/hr - $35.00/hrThe Rail Maintenance Associate plays a key role in supporting rail fleet maintenance operations, serving as the primary point of contact between rail repair shops, lessors, and internal Rail Coordinators. This position is responsible for managing the full lifecycle of rail car shop trips, including submitting shop requests, tracking repair estimates and invoices, managing diversion data, and maintaining accurate records of mandatory compliance test dates. The Rail Maintenance Associate ensures data integrity within the Rail Transportation Management System (TMS) and actively supports off-lease car management, fuel surcharge updates, and regular reporting to key stakeholders across the organization. Responsibilities may include: Serve as data steward for repair estimates, ensuring accuracy and preventing duplicate entries within the TMSManually load estimate files (.txt or.dat) into the system and verify that correct data files are loaded when estimates are absent Ensure shop information is accurate and up to date to support the approval and rejection of Billing Repair Cards (BRCs) Act as liaison between rail repair shops and the internal Rail Maintenance team for all communications and follow-up on Estimate approvals Submit daily shop requests through applicable platforms (MyGatx, LinkNet, etc.)Send inbound notifications when P66 bills cars to shop and manage Outbound (OB) disposition in system and between shops, lessors, and Rail Coordinators when cars are complete. Process shop diversions and coordinate to obtain Bills of Lading (BOLs) and diversion documentation Support Annual Compliance Shop Program and update system as cars are sent to shop for cars due testing throughout the year and obtain Projected Outbound Dates (PODs) for assigned rail cars Ensure mandatory test date updates received when shops request outbound (OB) disposition and input that data in the system. Activity ensures the master list of mandatory test dates are accurate in the system for tank tests, valve tests, stub sill, thickness, Rule 88.B2, service equipment, and linings. Identify rail cars operating under OTMA, manage associated data within the system, and submit OTMA information to the leasing company at the time of shop request entry Communicate invoices to appropriate parties and file accordingly Manage trip diversion data, including origin changes, car status (cleaned), and comments authorized by the Rail Coordinator. Communicate new route codes to relevant stakeholders for diversions and shop trips Run daily reports to track off-lease car departures from shop; request off-lease dates from lessors upon car release and coordinate with the Rail Fleet & Maintenance Analyst to update car status; ensure trips are closed with appropriate comments Balance time commitments, deliverables, and strategic versus tactical priorities across assigned rail maintenance functions

Basic/Required Qualifications:

High school diploma or equivalent required; associate's degree in Supply Chain, Transportation, Business, or a related field preferred2 or more years of experience in rail logistics, fleet management, or transportation operations
Working knowledge of Transportation Management Systems (TMS)
Proficiency in Microsoft Office (Excel, Word, Outlook)
Attention to detail and strong organizational skills
Ability to manage multiple tasks and shift priorities in a fast-paced environment
Ability to interact effectively with stakeholders across multiple functional areas, including rail repair shops, lessors, and internal logistics teams
Excellent oral and written communication skills, ensuring common understanding
Self-starter with the ability to identify and recommend process improvements for greater efficiency
Ability to adapt to varying and/or unexpected changing conditions with minimal direction
Demonstrate a high level of personal initiative and sense of urgency to get the job done, with the potential and desire to advance to a higher level of responsibility

Preferred Qualifications:

Familiarity with rail maintenance platforms such as MyGatx or LinkNetExperience with Rail transportation management systems
Experience with SAP or other ERP systems in a logistics or supply chain environment2 or more years of direct experience in the oil and gas industry, particularly in bulk liquid transportation
Basic understanding of rail car equipment
Experience processing and managing repair estimates, Billing Repair Cards (BRCs), and OTMA compliance requirements
Knowledge of rail car mandatory inspection and testing requirements (tank test, valve test, stub sill, thickness, 88b2, service equipment, linings)
Bachelor's degree in Supply Chain, Transportation, Business, or a related field preferred

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.