Administrative Coordinator - UPMC Shadyside
upmcPittsburgh (PA)
Administrative Coordinator - UPMC Shadyside
Posted yesterday
upmcPittsburgh (PA)
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveGeneral Medical and Surgical Hospitals
SENIORITY
Senior
About the role
Administrative CoordinatorUPMC Shadyside is currently seeking an individual to provide full-time administrative support as an Administrative Coordinator for our Respiratory and Nursing Administration team. Under general direction, coordinates the workflow of administrative and/or clerical employees and provides varied administrative support of a complex and technical nature to the Shadyside Respiratory and Nursing Administration teams. This is a fast-paced, high-impact role. Your work will directly impact the efficiency of hospital operations, including but not limited to managing essential reports, supporting hospital-wide initiatives, coordinating supply orders, auditing & analytical reporting, managing phone lines, billing reconciliation and organizing key meetings.
Responsibilities:
Plans conferences for department and department head Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments) Performs all responsibilities of an Administrative Assistant SrProvides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas) Reviews administrative procedures and operating practices and makes recommendations to increase efficiency. Assists in recruiting, hiring, training, and evaluating the performance of employees Analyzes complex information requests and determines complex trends Develops reports for executive or department Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)
Qualifications:
High school diploma or equivalent, or an associates degree.5 years experience in an increasingly responsible administrative support role required.
Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
Ability to use applicable MS Suite products.
Advanced knowledge of business processes and procedures.
Working knowledge of accounting and financial principles and functions.
Ability to analyze data.
Ability to use discretion and independent judgment
Licensure, Certifications, and Clearances: Act 34UPMC is an Equal Opportunity Employer/Disability/Veteran
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