Executive Assistant (Japanese Bilingual)

Posted yesterday

quick usaDallas (TX)

Executive Secretaries and Executive Administrative Assistants Executive Offices

SENIORITY

Senior

SALARY

$70,000 - $100,000 per year

Apply

About the role

Bilingual Executive Assistant & Office Generalist This company is seeking a highly capable and versatile Bilingual Executive Assistant & Office Generalist (Japanese / English). This role will split focus between providing dedicated administrative support to corporate executives from global headquarters (approx. 60%) and managing general office administration for the local corporate office (approx. 40%).This position serves as a key bridge between executive management, local staff, and global headquarters, offering a flexible and supportive working environment. Primary Responsibilities1. Executive Support for Seconded Executives (approx. 60%)Executive Administrative Care: Provide high-level, dedicated secretarial support to incoming/seconded executives from global headquarters. Calendar & Meeting Management: Manage complex calendars, coordinate executive schedules, and arrange high-level internal and external meetings. Travel & Relocation Logistics: Organize domestic and international business travel (itineraries, flights, accommodations) and assist with executive relocation support as needed. Bilingual Liaison & Translation: Serve as the primary bilingual bridge between local operations and Japanese management. Translate emails, reports, and presentation materials between Japanese and English. Expense Reconciliation: Prepare and reconcile corporate expense reports for executive travel and operations.2. Corporate Office Administration (approx. 40%)General Office Management: Oversee day-to-day office operations, maintain office supplies, manage vendor contracts, and handle general facilities support. Corporate Documentation: Assist with standard administrative tasks, invoice processing, filing, and basic bookkeeping/record-keeping support. Communication Handling: Manage general office incoming correspondence, phone calls, and greet visitors with professionalism. Ad-hoc Corporate Support: Support local team initiatives, company events, and general administrative projects as assigned. Work Style & Location

Work Location: North Dallas Area, TX (Dallas / Fort Worth Metroplex)

Working Hours: Standard Business Hours (9am - 5pm)

Work Arrangement: Full-time / Hybrid flexibility on Monday and Friday

Compensation & Benefits

Salary Range: $70,000 $100,000 / year

Benefits: Comprehensive benefits package based on employment status (Health insurance, PTO, Holidays, etc.).

Qualifications

Experience: Prior experience as an Executive Assistant, Corporate Secretary, Office Manager, or Senior Administrative Assistant in a corporate environment. Language Proficiency: Japanese: Native-level fluency (spoken and written) required for executive communication. English: Professional business fluency (spoken and written) for local operations and vendor management.

Key Skills: Excellent organizational, prioritization, and time-management skills. Strong interpersonal skills with high cultural awareness and discretion. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams).

Education: Bachelor's degree preferred (High School Diploma required).

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.