Real Estate Legal Assistant BUCHALTER

Posted 19 days ago

cosmotek collegeMillbrae (CA)

Legal Secretaries and Administrative Assistants Offices of Lawyers

SENIORITY

Mid

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About the role

Full job description Buchalter APC, a full-service business law firm, has an immediate opening for a Real Estate Legal Assistant based in our San Francisco office. There is only one opening. In this role, you will be responsible for providing high-level administrative and organizational support to multiple corporate attorneys. This role requires exceptional organizational skills, the ability to manage competing priorities in a fast-paced environment, and a commitment to delivering high-quality assistance in support of the firm’s transactional legal services.

Essential Functions: Draft, proofread, edit, and finalize real estate legal documents, including purchase and sale agreements, leases, deeds, closing documents, title affidavits, letters, and correspondence. Assist with preparing real estate transactional documents, such as property transfer documents, escrow instructions, loan documents, and lease amendments. Ensure documents comply with firm standards and applicable legal formatting requirements. Prepare closing binders and maintain transaction checklists to ensure all deliverables are met. Manage attorney calendars, schedule meetings, calls, and deadlines related to client matters. Track key dates, critical deadlines, and follow-ups for transactions, filings, and deliverables. Coordinate with clients, opposing counsel, and third parties to schedule and confirm meetings or closings. Handle administrative tasks related to real estate transactions, including maintaining client files, organizing due diligence documents, and submitting filings for recording. Manage travel arrangements, meeting logistics, and other administrative needs. Maintain confidentiality and professionalism Real Estate Legal Assistant in handling sensitive client and firm information.

Qualifications: High School Diploma or equivalent is required. Bachelor’s degree is a plus.

5+ years of transactional experience, preferably supporting multiple attorneys in a mid-size to large law firm or a similar environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with legal document management software, such as iManage. Familiarity with legal terminology, processes, and protocols. Work Environment This position is hybrid offering four remote workdays per month. The office environment is professional, collaborative, and focused on supporting high-stakes legal work in a law firm. Overtime may be required on an as-needed basis.

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