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Executive Assistant

Posted yesterday

nude miamiMiami Springs (FL)
Executive Secretaries and Executive Administrative AssistantsCorporate, Subsidiary, and Regional Managing Offices

SENIORITY

Senior

SALARY

$60,000 per year

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About the role

Location: Brickell, Miami
Position: Full-Time
Compensation: $60,000 Start: Immediate
About Nude MiamiNude Miami is building the healthiest grocery store in America — a next-generation organic market, cafe, and wellness destination designed to become part of people's daily routine. The store combines a highly curated grocery assortment with prepared foods, smoothies, coffee, and functional wellness products in one seamless retail experience. Every product is rigorously vetted to create a high-trust environment where customers can shop confidently and without compromise. Nude Miami offers a modern alternative to traditional grocery while serving as a discovery platform for emerging clean-label consumer brands. With multiple locations in development, the company is building a scalable platform at the intersection of grocery, prepared food, wellness, and culture.
About This Role: We're looking for an exceptional Executive Assistant to work directly alongside the founders and help keep a fast-moving company organized, focused, and operating efficiently. This is a highly trusted, hands-on role for someone who is exceptionally organized, proactive, resourceful, and comfortable managing multiple priorities at once. You'll manage schedules, communications, travel, meetings, follow-ups, and day-to-day priorities while also supporting special projects across the business. The right person is always thinking one step ahead. You anticipate what needs to happen, follow through without being asked twice, and bring structure to a constantly evolving environment.
What You'll Do:
  • Executive Support
  • Manage complex calendars, meetings, appointments, and scheduling for the founders
  • Coordinate travel, accommodations, reservations, and itineraries
  • Manage and prioritize incoming requests, communications, and meeting invitations
  • Prepare founders for meetings with relevant materials, context, and follow-ups
  • Track action items, commitments, and deadlines to ensure nothing falls through the cracks
  • Handle sensitive and confidential information with discretion
  • Help founders prioritize their time and stay focused on the highest-impact areas of the business
  • Meetings & Communication
  • Coordinate internal and external meetings across employees, investors, partners, vendors, and advisors
  • Prepare agendas, notes, presentations, and supporting materials
  • Capture key decisions and action items and ensure appropriate follow-through
  • Draft and coordinate emails and other communications when needed
  • Act as a professional point of contact on behalf of the founders
  • Maintain strong communication across leadership and key stakeholders
  • Organization & Administration
  • Maintain organized documents, files, contacts, and company information
  • Coordinate expenses, invoices, reimbursements, and administrative requests
  • Help establish systems and processes that improve founder and leadership efficiency
  • Maintain accurate records and ensure important documents are easily accessible
  • Coordinate appointments, deliveries, reservations, and other day-to-day needs as required
  • Special Projects
  • Support founders on special projects across operations, marketing, partnerships, hiring, expansion, and events
  • Conduct research and compile information to support decisions
  • Help coordinate company events, meetings, launches, and activations
  • Assist with presentations, reports, and internal documents
  • Coordinate projects across teams and external partners when needed
  • Step in wherever necessary to help move important initiatives forward
  • Who This Role Is For 3+ years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or similar role
  • Experience supporting founders, entrepreneurs, or C-suite executives strongly preferred
  • Exceptionally organized with outstanding attention to detail
  • Excellent written and verbal communication skills
  • Proactive and able to anticipate needs before they arise
  • Comfortable managing multiple priorities in a fast-moving environment
  • Resourceful and solutions-oriented — you figure things out
  • High level of discretion, maturity, and judgment
  • Strong follow-through and sense of personal accountability
  • Comfortable interacting with senior executives, investors, partners, and high-profile individuals
  • Technologically capable and comfortable learning new systems quickly
  • Flexible and willing to step outside of a traditional job description when needed
  • Genuine interest in consumer, hospitality, food, wellness, retail, and culture
  • Based in Miami or willing to relocate
What Success Looks Like: The founders are more organized, prepared, and focused. Schedules and priorities are managed proactively rather than reactively. Important follow-ups happen without needing to be chased. Meetings are productive, information is organized, and communication moves efficiently. Most importantly, the founders have someone they can trust completely to keep things moving behind the scenes.
Growth Opportunities: This role will have significant exposure to the founders and nearly every area of the business. For an ambitious candidate, there is an opportunity to grow into broader responsibilities across executive operations, special projects, strategy, and company operations as Nude Miami expands.
Why Join:
  • Nude MiamiDirect exposure to and mentorship from the founders
  • Significant visibility across the entire business
  • Hands-on experience inside a rapidly growing consumer company
  • Exposure to operations, partnerships, marketing, expansion, and strategy
  • A creative, entrepreneurial, fast-moving work environment
  • Opportunities to grow alongside Nude Miami as we expand

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