Senior Event Specialist

Phoenix Art Museum is seeking an experienced, highly organized Senior Event Specialist to help bring Museum events to life. Working across the organization, the Senior Event Specialist plans and executes a wide variety of internal programs, Museum-wide events, and private facility rentals. This position manages events from initial planning through execution, coordinating everything from budgets, contracts, catering, and vendors to timelines, room layouts, audiovisual needs, and event design. The ideal candidate combines exceptional hospitality and customer service with strong organizational skills, attention to detail, and the ability to remain calm and adaptable in a fast-paced environment. This is an excellent opportunity for an experienced event professional who enjoys managing complex logistics, building relationships, solving problems, and creating memorable experiences. What You’ll DoPlan and execute Museum events and programs, collaborating with Curatorial, Education & Engagement, Development, External Affairs, Museum support groups, and other departments. Manage private facility rentals from start to finish, including client communication, site visits and walkthroughs, timelines, room layouts, contracts, billing, and coordination with Museum departments. Coordinate event logistics, including catering and beverage service, audiovisual requirements, vendors, equipment, custodial needs, security, and event setup. Serve as the primary onsite contact for event vendors, coordinating agreements, walkthroughs, insurance requirements, and compliance with Museum policies and procedures. Support the Senior Director of Events in developing private-event business by responding to leads, coordinating site visits, preparing rental contracts, and assisting with billing and receipts. Help manage the Museum’s Master Events Calendar, coordinating the scheduling and use of Museum rooms and galleries as well as off-site Museum activities. Work with clients, Museum staff, vendors, custodial teams, bartenders, projectionists, Phoenix Theatre, and other partners to ensure events are executed successfully. Ensure events respect the unique requirements of an art museum environment, including restrictions related to works of art and Museum safety and security procedures. Prepare and distribute weekly and monthly summaries of upcoming events and meetings to appropriate Museum staff and partners. Build strong working relationships throughout the Museum and with outside vendors through timely communication, collaboration, and creative problem-solving. Remain available during events to troubleshoot issues, respond quickly to changing circumstances, and help ensure an exceptional experience for guests and clients. The position works extensively across Museum departments and with external clients and vendors to coordinate events and maintain the Museum's event calendar.  Education and ExperienceA minimum of three years of experience in event coordination, hospitality, or a related field, or an equivalent combination of education and experience that provides comparable knowledge, skills, and abilities.