Office Assistant, IN

Office Assistant, INStatus: Full-timeHours: 40/week, Monday - Friday, 9am-6pmLocation: Bloomington, INReports to: HR Operations Manager with a dotted line report to (2) of Secretly's Partners.Company Summary: SG Services, Inc. provides accounting services, legal services, IT support, tech support and human resource & office support to the Secretly affiliated companies. These companies include Secretly Group, Secretly Distribution, All Flowers Group, Merge Records and The Numero Group.Position Summary: This is an entry level position providing support as an administrative assistant and office manager to two of Secretly's managing partners in the Bloomington office, and is in person during our office hours from Monday Friday from 9:00am through 6:00pm each day. This position offers a unique opportunity for a newcomer to the music industry to gain experience and an understanding of both the record label and distribution operations. This position requires strong computer skills, flexibility, excellent interpersonal skills and the ability to work with all levels of internal management and staff, as well as outside clients. The ideal candidate will undertake a wide variety of tasks and responsibilities including but not limited to those outlined below.Responsibilities:Manage (2) Partner's and other executive schedules, appointments, and travel arrangementsCollaborate with the HR Operations Manager on daily office operations and initiatives, focusing on enhancing the employee experiencePerform day-to-day project-oriented and administrative tasks for multiple departmentsMonitor, screen, respond to, and distribute incoming communications, which include email communications, mail and packages.Weekly meetings with HR Operations Manager to discuss ongoing projects and tasksLiaise with internal staff at all levelsArrange and coordinate meetingsRecord, transcribe and distribute minutes of meetingsGreet scheduled and unscheduled visitors to the officePlan and organize virtual and in-person eventsMaintain an optimal workplace environment for employees including office maintenance, supply ordering, and coordinating repairsUndertake special projects as neededThe Ideal Candidate Demonstrates:Enthusiasm for supporting office operations with highly attuned organizational and planning skillsMust be able to multi-task, focusing on several different projects in a fast-paced environmentExcellent communication and interpersonal skillsInformation gathering and monitoring skills with strong attention to detail and commitment to accuracyProblem analysis, decision-making ability, and problem-solving skillsTeam oriented mindsetAdaptability and an eye for streamlining internal processesDiscretion with confidential informationExperience with Outlook Microsoft 365, Google Docs/Sheets, and SlackSG Services, Inc. BenefitsPaid holidays including end of the year closurePaid Time Off policy, which includes a separate Sick Days bank401K with corporate matching12 weeks for parental leave after birth or adoption paid at 100% of salaryCommuter BenefitVolunteer Hours Matching PolicyEmployee Assistance ProgramHealth insurance covered at 100% for employee-only medical premiumsDental & Vision insuranceSalary: $19.23/hrAll qualified applicants will receive consideration for employment without regard to disability, protected veteran status, age, race, creed, color, religion, sex, marital status, affectional or sexual orientation, gender identity or expression, ancestry, nationality, or national origin.