Construction Administrator

Posted today

talentlyPhoenix (AZ)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Commercial and Institutional Building Construction

SENIORITY

Mid

SALARY

$52000-$62000

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About the role

Job Title: Construction Administrator

Location: On Site - Phoenix, Arizona, United States

Salary: $52000-$62000

Skills: Admin, construction

About the Water, Waste, Steam, and Air Conditioning Services Company / The Opportunity: Join a leading organization in the water, waste, steam, and air conditioning services industry committed to delivering innovative solutions that support efficient operations and sustainable resource management. This opportunity offers a detail-oriented administrative professional the chance to support a construction site team, coordinate with vendors and subcontractors, and contribute to the establishment of a new Phoenix office. No advanced construction knowledge is required, as comprehensive on-the-job training will be provided.

Responsibilities:

Perform general administrative and clerical duties within the construction site office.
Prepare, organize, and maintain construction-related documents, records, and site management files.
Provide administrative support to the Site Manager and construction supervisors.
Arrange equipment, rental items, consumable materials, and office supplies for the site.
Track delivery schedules and follow up with vendors regarding company-procured items.
Coordinate accommodation and transportation arrangements for business travelers.
Process invoices, receipts, expense reimbursements, and procurement documentation.
Communicate with subcontractors, vendors, visitors, and internal stakeholders while supporting additional administrative needs.
Must-Have Skills:
Basic computer proficiency, including Microsoft Word, Excel, and Outlook.
Strong attention to detail and accuracy when managing documents and data.
Excellent organizational and time-management skills.
Ability to manage multiple priorities and tasks simultaneously.
Professional and courteous communication skills for handling calls, visitors, vendors, and subcontractors.
Ability to work independently and collaboratively as part of a site team.
Reliable administrative mindset with a willingness to learn construction-related processes on the job.
Nice-to-Have Skills:
Previous experience in construction, site administration, or office administration.
Experience with document management, purchasing, invoicing, expense processing, or basic accounting.
Experience coordinating with vendors, subcontractors, or external business partners.
Experience supporting business travel, accommodation, or transportation arrangements.

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