Executive Assistant / Scheduler

Spry Methods is seeking a highly organized, proactive Executive Assistant / Scheduler to support the Director, Command, Control, Communications, and Computers (C4), Headquarters Marine Corps (HQMC) at the Pentagon. This role operates at the center of Marine Corps enterprise decision-making, directly enabling a senior executive leader by managing time, priorities, and operational rhythm. The ideal candidate thrives in a high-tempo, high-visibility environment and brings experience supporting DoD SES or Flag/General Officers. Executive Scheduling & Calendar Management Manage and deconflict a complex, high-visibility calendar, coordinating engagements across HQMC, DoD, Joint Staff, and external stakeholders Develop daily/weekly schedule products (day cards, read-aheads, forecast schedules) Prioritize competing requirements and ensure leadership is fully prepared for each engagement Meeting & Engagement Support Coordinate and execute meetings, briefings, and events, including: Agenda development and logistics Read-ahead materials and briefing books Secure spaces, AV, and visitor access Track actions, taskers, and follow-ups to completion Prepare and quality-check executive correspondence, memos, and briefing materials Travel Coordination (DTS) Plan and manage CONUS and OCONUS travel using the Defense Travel System (DTS) Build detailed itineraries and trip books Coordinate last-minute changes and ensure compliance with travel regulations Front Office & Administrative Operations Serve as the primary point of contact for internal and external stakeholders Manage office workflow, communications, and tasking systems (e.g., TMT/CATMS) Coordinate visit requests, clearances, and escort requirements Maintain organized records, files, and executive documentation Office Management & Daily Operations Support day-to-day office operations including: Supply management and workspace coordination Security and access procedures Coordination across HQMC staff sections Enable smooth execution of the Director's operational priorities Qualifications Active DoD Secret Clearance 3+ years of experience supporting senior leadership in a DoD or Federal environment Demonstrated experience supporting SES, Flag, or General Officers Advanced experience with Executive calendar management and scheduling Defense Travel System (DTS) Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams) Strong understanding of DoD administrative, correspondence, and security processes Comfortable going into the office 5 days a week Prior experience working in the Pentagon or HQMC Familiarity with task management systems (TMT, CATMS, or similar) Experience preparing executive-level briefing materials and read-aheads Bachelor's degree (or equivalent experience) Exceptional organizational and time-management skills Ability to operate in a fast-paced, high-demand executive environment Strong judgment and ability to prioritize competing requirements Professional presence and ability to interact with senior leaders High level of discretion handling sensitive and classified information Proactive, anticipatory mindset (stays ahead of the schedule, not behind it) J-18808-Ljbffr