Administrative Assistant

Administrative AssistantNM's Data Solutions & Enablement (DSE) team is seeking a strategic, analytical, organized, and motivated administrative assistant to join the team. Reporting directly to the Senior Director, Strategy & Business Operations, you will be responsible for supporting the DSE leadership team by managing day-to-day administrative and operational needs through effective calendar management, meeting coordination, travel logistics, and event management. You will prioritize tasks across multiple VP leaders and are expected to have strong experience working with executive teams in fast-paced environments.What You'll DoProvide administrative support to the Data Solutions & Enablement (DSE) leadership teamDrive calendar management across multiple VP leaders and identify areas to optimize the leadership team's time and make recommendations regarding time management, prioritization, and business needsExecute business travel and expense reports for VP leadersSupport the management of department monthly/quarterly activities including employee engagement, lunch & learn series, department holiday parties, in-person leadership and team offsites, and town hallsOwn meeting attendee communications, venue management/coordination, audio/video set-up, catering, and program material preparationSupport building space management and facility movesMaintain all department supplies and orders with external venues and internal partnersFacilitate new hire onboarding and terminationsFind opportunities for process optimization throughout team and company processesWhat You'll Bring to the Role5+ years of administrative experience supporting multiple senior level executives in a fast-paced, corporate environmentBachelor's and/or master's degree preferredExcellent written and verbal communication skillsExcellent organizational and time management skillsAttention to detail and problem solvingStrong calendar management and prioritization skillsMastery of MS Office, including Word, Excel, PowerPoint, and OutlookExperience with Confluence, SharePoint, and Concur, preferredExperience in event planning and/or project coordination is a plusA strong team player, who thrives in a collaborative setting, poised and able to work with individuals at all levels of the organizationExperience working in a fast-paced environment and can adapt quickly to changing demandsStellar communication skills and can connect with a wide range of internal and external stakeholders in person, virtually, and over emailDiscretion, diplomacy, and excellent judgment; high degree of integrity when dealing with confidential and sensitive informationSkills You HaveAdministrative Service: Provides administrative support and service delivery to help business operations run efficiently and effectively.Interpersonal Savvy: Relates well to all kinds of people inside and outside of the organization. Builds appropriate rapport and constructive, effective relationships. Uses diplomacy and tact and diffuses high-tension situations comfortably.Organizational & Political Savvy: Marshalls resources effectively and efficiently to orchestrate multiple activities; navigates internal and external politics adeptly to recognize and leverage organizational realities for efficient problem-solving.Teamwork: Engages in others' behaviors to generate strong team cohesion and orientation. Facilitates open dialogue within and across teams to create trust and understanding. Shares collective successes and opportunities to improve as a group.Technical & Digital Acumen: Leverages knowledge and approaches of digital products and technologies to solve problems, complete tasks, and accomplish goals. Demonstrates effective adaptability to new and emerging technologies.Compensation Range:Pay Range - Start: $26.09Pay Range - End: $39.13We believe in fairness and transparency. It's why we share the salary range for most of our roles. However, final salaries are based on a number of factors, including the skills and experience of the candidate; the current market; location of the candidate; and other factors uncovered in the hiring process. The standard pay structure is listed but if you're living in California, New York City or other eligible location, geographic specific pay structures, compensation and benefits could be applicable, click here to learn more.Grow your career with a best-in-class company that puts our clients' interests at the center of all we do. Get started now!Northwestern Mutual is an equal opportunity employer that welcomes talented individuals of all backgrounds. We are committed to creating and maintaining an environment in which each employee can contribute creative ideas, seek challenges, assume leadership and continue to focus on meeting and exceeding business and personal objectives.