Executive Assistant

Posted 11 days ago

singularity defenseEl Segundo (CA)

Executive Secretaries and Executive Administrative Assistants Corporate, Subsidiary, and Regional Managing Offices

SENIORITY

Senior

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About the role

Executive Assistant

About Us: We are a stealth-mode Aerospace & Defense startup headquartered in Gardena, CA. Our founding team hails from SpaceX, Anduril, Tesla and Lockheed Martin, and we are backed by Joint Staff-level military leadership and top-tier Silicon Valley rms. We're assembling a high-agency team committed to moving fast, solving hard problems, and defending what matters most. With a world-class business development & leadership team already in place, we are well positioned to capitalize on already overwhelming demand. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant with 57 years of experience supporting senior executives. The ideal candidate will be a strategic partner who thrives in a fast-paced environment, exercises sound judgment, and maintains the highest level of professionalism and confidentiality.

Key Responsibilities:

Provide comprehensive administrative support to senior leadership, including calendar management, meeting coordination, and travel arrangements
Managing C suite calendars and emails.
Manage complex scheduling, prioritize appointments, and anticipate executive needs
Prepare reports, presentations, agendas, and meeting materials
Draft, review, and manage correspondence on behalf of executives
Coordinate internal and external meetings, including logistics and follow-ups
Serve as a liaison between executives and internal/external stakeholders
Handle confidential information with discretion and integrity
Track key projects and ensure timely follow-up on action items
Support event planning, board meetings, and executive-level initiatives
Improve administrative processes and implement organizational systems

Qualifications:

57 years of experience supporting C-level or senior executives
Bachelor's degree preferred
Exceptional organizational and time-management skills
Strong written and verbal communication skills
High level of professionalism and discretion
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Teams, Zoom, Slack)
Ability to multitask and prioritize in a dynamic environment
Strong problem-solving skills and attention to detail

Key Competencies:

Proactive and self-motivated
Strong interpersonal skills
Ability to anticipate needs and think ahead
Adaptability and flexibility
High emotional intelligence

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