Office Administrator

Key Responsibilities Reception & Office Coordination Answer and transfer phone calls professionally Greet and assist visitors, ensuring a welcoming experience Accept deliveries and guide visitors as needed Purchase Orders & Expense Management Maintain and organize PO system in Fleet Cost and Care (FCC). Process and respond to emailed PO requests Scan and store physical PO records monthly Reconcile POs with employee P-card reports Invoice & Billing Support Assist in creating invoices in OpenInvoice, OpenTicket, NetSuite, and FCC Check NetSuite for missing field tickets and attachments Follow up on unpaid invoices for approval and processing Scan, attach, and store invoice records systematically Expense Reports & Credit Card Management Review Coast expense reports weekly Reconcile Coast reports with employee-submitted expense reports weekly Receiving & Financial Support Deposit customer checks as needed Organize and file check deposit records Retrieve daily mail when required Employee Records & General Office Management Assist where needed. Who You Are ? Highly organized with strong attention to detail ? Comfortable working with financial documents and systems like NetSuite, FCC & OpenInvoice (or willing to learn) ? Proficient in Microsoft Excel and other office software ? Excellent communication skills, both written and verbal ? Able to multitask and adapt in a fast-paced environment Why Join Us? Competitive salary & benefits Growth opportunities within the company A supportive and collaborative work environment How to Apply If you're interested in this position, please send your resume and a brief cover letter outlining your qualifications to application@circle8services.com. You can also apply online. We look forward to hearing from you! J-18808-Ljbffr