Executive Assistant (Secretary IV)

Posted 8 days ago

disneyBurbank (CA)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Executive Offices

SENIORITY

Junior

SALARY

$53,300 - $71,300 per year

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About the role

Executive Assistant (Secretary IV) Provide invaluable day-to-day administrative support to one or more Labor Relations executives by acting as the 1st point of contact for union business representatives, business agents, other studio labor executives, the Alliance of Motion Picture and Television Producers (AMPTP), internal management/staff employees, production executives and production management. Also establish and maintain effective administrative and filing systems, answer phone calls and manage the phone (incoming/outgoing calls) and task status log, coordinate a hectic bargaining schedule with travel arrangements, prepare and reconcile expense reports, maintain contact information, research a variety of matters (which may include utilizing the internet) and perform other duties, as assigned. The ideal candidate will be highly organized, professional under pressure, proactive, willing to take initiative, flexible, resourceful, collaborative, confidential, and able to multi-task various projects from inception to completion.

Responsibilities:

Manage meeting and negotiations calendars
Interact with a wide range of people in a professional, proactive, and courteous manner
Assist and at times manage projects from inception to completion (responsibilities may vary from scheduling and coordinating to actual research and creation of project) and report back once tasks have been completed
Partner with internal team to compile information and to ensure reports and summaries are accurate
Prepare (and occasionally) create PowerPoint presentations for internal (and occasionally external) purposes
Build teams and establish relationships regardless of title and level

Qualifications

Required:

College Degree or equivalent work experience 2+ years administrative experience in the entertainment industry
Demonstrated ability to anticipate problems, problem solve and know when to escalate issues in a timely manner
Demonstrated ability to prioritize and meet deadlines
Strong people skills, including the ability to work effectively as part of a team and with demanding personalities
Impeccable phone etiquette and exceptional interpersonal skills
Demonstrated professional communication skills, both verbal and written

Strong working knowledge and proficiency with PC and MAC business tools, i.e., Microsoft Suite - Outlook, Teams, Word, Excel, PowerPoint, etc. Must have knowledge of the entertainment industry and knowledge of key players is highly desirable Knowledge of and familiarity with unionized workforces Some knowledge of CONCUR Travel/Expense and American Express reservation systems is a plus

Preferred: Proven knowledge of Walt Disney Company policies and procedures preferred

Labor Relations experience is preferred$53,300.00-$71,300.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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