Administrative Assistant

Posted 8 days ago

metropolitan warehouse deliveryHayward (CA)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Office Administrative Services

SENIORITY

Junior

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About the role

Administrative Assistant We are the growing leader in the furniture delivery industry. With multiple locations throughout the country, our goal is simple: To provide our clients and customers a 5 Star Delivery Experience. We are proud of our experienced, dedicated, and professional staff and as our rapid company growth continues we require that we constantly add motivated, enthusiastic individuals committed to providing the same exceptional customer service that is the hallmark of our success. Our mission is to ensure memories are delivered one piece of furniture at a time, on time, every time. We are looking for individuals experienced in logistics and transportation to add to our team who will contribute to achieving our mission.

Job Summary: The Administrative Assistant will handle day-to-day operations with a focus on efficiency and time management. (S) He will be responsible for administrative processes including: managing incoming and outgoing daily mail, printing checks, filing documentation as required, maintaining daily spreadsheets, as well as other duties as assigned.

Responsibilities:

Printing checks, matching correct invoices to verify accuracy
Office printing for payments, scanning to correct designation
Maintaining multiple spreadsheets that are updated in a daily manner
Cross checking all data coming in from overseas
Matching manifest numbers to contractor invoices
Mailing out payments, preparing labels, etc.
Perform general clerical duties as assigned, including: answering and directing phone calls, filing, data entry and billing
Keep stock of office supply cabinet and order as needed

Requirements:

High school diploma or equivalent
Experience working in logistics, distribution or warehousing environments
Proficiency in MS Word, MS Excel and MS Outlook 3 years of administrative experience
Ability to manage competing priorities simultaneously
Great communication skills
Cross-functional collaboration
Demonstrated reliability and consistent attendance
Highly organized

Job Type: Full-time

Metropolitan Warehouse is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

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