Accounts Payable Specialist
stilesFort Lauderdale (FL)
About the role
About the Company:
For over 75 years, Stiles has been a leader in commercial real estate across the Southeast. Headquartered in downtown Fort Lauderdale, we’re a full-service firm with expertise in development, construction, architecture, realty, and property management - plus specialties in financing, acquisitions, and repositioning. With over 50 million square feet of projects delivered, our award-winning work has helped shape skylines and communities alike. Be part of a team that invests, builds, and manages with purpose.
About the Role:
The Accounts Payable Specialist – Construction is responsible for accurately processing and reconciling vendor and subcontractor invoices while ensuring payments align with company policies, contractual commitments, and established approval processes. This role works closely with project managers, project accountants, purchasing personnel, vendors, and subcontractors to research and resolve discrepancies, maintain accurate records, and support the accounting needs of Stiles’ construction operations. The ideal candidate brings hands-on accounts payable experience and understands how invoices connect to purchase orders, subcontracts, change orders, job costs, and other project commitments. Accounts Payable Specialist
Responsibilities:
- Review, code, and process vendor and subcontractor invoices accurately and timely.
- Review invoices against purchase orders, subcontracts, change orders, and other contractual commitments to verify pricing, quantities, approved amounts, and remaining balances.
- Identify and resolve discrepancies between invoices, contractual documents, receiving documentation, and system records.
- Ensure invoices are accurately coded to the appropriate company, project, cost code, cost type, department, and general ledger account.
- Process construction-related invoices and payment applications in accordance with established approval workflows and contract terms. Accounts Payable Specialist
- Partner with project managers, project accountants, purchasing personnel, and other internal teams to obtain approvals and resolve invoice issues.
- Monitor subcontract and purchase order balances and identify potential overbillings, duplicate billings, or invoices exceeding approved commitments.
- Maintain accurate vendor records and assist with vendor setup and required documentation, including W-9s and certificates of insurance.
- Prepare and process weekly payment runs, including checks, ACH, and other electronic payments.
- Reconcile vendor statements and research outstanding invoices, duplicate payments, credit balances, and other AP discrepancies.
- Respond to vendor and subcontractor inquiries regarding invoice and payment status.
- Assist with month-end close activities, including AP cutoff, accruals, outstanding invoice research, and reconciliation of AP-related accounts.
- Support annual 1099 reporting, vendor compliance processes, and internal and external audit requests.
- Maintain organized electronic records and supporting documentation in accordance with company policies and audit requirements.
- Identify opportunities to improve AP processes, controls, workflows, and system utilization. Accounts Payable Specialist
Qualifications:
Bachelor’s degree in Accounting, Finance, Business Administration, or another business-related field required; Accounting or Finance preferred.
Prior professional accounts payable experience required.
Construction, general contracting, development, or real estate industry experience strongly preferred.
Working knowledge of subcontracts, purchase orders, change orders, commitments, and invoice reconciliation.
Familiarity with job-cost accounting and project-based accounting environments preferred. Accounts Payable Specialist
Required Skills:
Strong understanding of accounts payable processes and the ability to evaluate invoices against contractual commitments before payment.
Ability to manage high invoice volumes while maintaining accuracy and attention to detail.
Strong analytical and problem-solving skills with the ability to independently research and resolve discrepancies.
Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
Strong Microsoft Excel skills and general proficiency with Microsoft Office.
Effective written and verbal communication skills and the ability to work professionally with vendors, subcontractors, project teams, and management.
High degree of integrity and discretion when working with confidential financial information. Accounts Payable Specialist
Preferred Skills:
Experience with Sage 300 Construction and Real Estate, Sage Intacct, and/or Procore.
Experience with subcontractor and supplier invoice processing, purchase order and subcontract reconciliation, job-cost coding, and construction payment applications.
Familiarity with retainage, change orders, commitment management, lien waivers, and subcontractor compliance processes.
Experience with vendor statement reconciliation, month-end AP close, and multi-entity accounting environments.
Ability to take ownership of the AP process from invoice receipt through final payment and proactively question and resolve discrepancies before payment is issued. Accounts Payable Specialist
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