Accounts Receivable Specialist
andy frain servicesAurora (IL)
Accounts Receivable Specialist
Posted 7 days ago
andy frain servicesAurora (IL)
SENIORITY
Mid
About the role
Accounts Receivable Specialist The Accounts Receivable Specialist is responsible for supporting the accurate and timely processing of customer payments, maintaining accounts receivable records, and assisting with collections activities. This role works closely with internal teams and external customers to resolve billing issues and ensure timely cash receipts.
Key Responsibilities:
- Process and post customer payments, including checks, ACH, wire transfers, and credit cards
- Apply payments accurately to customer accounts and resolve discrepancies
- Generate and distribute accounts receivable aging reports & statements
- Assist with collections efforts, including customer follow-ups on outstanding balances
- Respond to customer inquiries regarding invoices, payments, and account status
- Communicates disputes to billing and operations, monitors resolution and follows up with customer for collection once dispute is resolved
Coordinates and hosts bi-weekly/weekly AR review meetings with operations and market leaders to drive collection efforts.
Reconcile accounts receivable transactions and support month-end close activities
Creates and maintains online accounts in customer-required software for invoice uploads, payment tracking, and contract compliance documentation.
Maintain organized and accurate AR documentation and records
Support audits and provide requested documentation as needed
Learns invoicing process to support AR collections and to support billing as needed.
Required Qualifications:
- High school diploma or equivalent required; associate degree in Accounting or Finance preferred 13 years of accounts receivable or general accounting experience preferred
- Basic understanding of accounting principles and AR processes
- Strong attention to detail and accuracy
- Proficiency in Microsoft Excel and accounting or ERP systems, Microsoft Business Central
- Effective written and verbal communication skills
- Ability to manage multiple tasks and meet deadlines
Preferred Skills:
- Experience with collections and customer account reconciliation
- Familiarity with electronic payment methods (ACH, wire, credit cards)
- Ability to work collaboratively with internal departments and external customers
- Strong organizational and problem-solving skills
- Work Environment & Expectations
- Primarily Office Based
Requires communication with customers and internal stakeholders by phone or email, or online meetings.
May be required to support peak month-end or audit periods, or special projects
Minimum Requirements:
- High School Diploma; Associate's preferred 2+ years payroll/HR support experience
- Proficiency in MS OfficeStrong organization and communication skills
- Valid driver's license
Before you apply
Applying takes about a minute. These four things decide how fast it moves after that.
Your profile is current
It's what we read first. Occupations, seniority and locations matter more than a long history.
Two examples you can talk through
Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.
A number in mind
What you're on now and what would make you move. We negotiate better when we know both.
Your notice period
Employers plan around it, and it's the question that stalls offers most often.
Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.