Workplace/Hospitality Assistant - Talent Pool

Posted 3 days ago

cbreBeverly Hills (CA)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Facilities Support Services

SENIORITY

Junior

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About the role

Please note: this is a Talent Pipeline requisition. There is currently NO OPEN ROLE associated with this requisition. Global Workplace Solutions (GWS) Local is a hard services-led, tailored facility management solution. We self-perform hard services while partnering with best-in-class soft service providers to offer custom facility and project management solutions to our clients. We focus on empowering our team with a high-level of downstream accountability, resulting in an agile and efficient service delivery. In addition to our core facility and project management capabilities, our platform offers direct access to our Best-in-Class services, including ESG, Security Consulting, Workplace Strategy, and Workplace Experience.

About the Role: As a CBRE Hospitality/Workplace Assistant, you will support the facilities management team in successfully fulfilling the clients requirements. The role may include front desk responsibilities.

What You'll Do:

On your feet most of the day
Hands-on setup and breakdown
Food & beverage service for meetings
Maintaining pantry and office spaces

Resetting and cleaning of shared spaces, meeting rooms, conference areas and hotel desks. Assisting in setting up catering and drinks for meetings are per requests. Respond to client inquires and concerns, ensuring prompt and quality service delivery and conduct follow ups to ensure customer satisfaction. Setting up meeting room configuration as per client requirements, confirm bookings and pack down and reset of spaces where required. Create work orders and assign to multiple technicians, subcontractors and vendors. Communicate work orders to technicians and aid management in problem-solving. Generate reports on open and closed work orders and verify their status with the appropriate technician or vendor. Maintain records such as work orders, proposals, and department files. Create vendor files and check the accuracy of the completed paperwork. Ensure vendors understand work order and billing procedures. Process invoices and ensure the correct cost center coding is used. Assist with the inspections on the facility campus. Assist with process and procedure training. This is not a comprehensive list of job requirements, additional tasks may be included.

What You'll Need: Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. High school diploma or general education degree (GED) required. Minimum of two years of related experience and/or training. Capabilty to understand and interpret instructions and correspondence, with the confidence to ask questions to ensure comprehension. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/ or supervisor. Ability to effectively present information to an internal colleagues. Basic analytical abilities and knowledge of financial terms and principles. Ability to calculate simple figures such as percentages. Capability to comprehend and execute general instructions and solve problems in common situations. Basic knowledge of Microsoft Office products. Examples include Word and Outlook. Physical requirements include stooping, standing, walking, climbing stairs and ladders and the ability to lift and carry heavy loads of 40 lbs. or more. Decision making ability with a general understanding of procedures and company policies to achieve goals and deadlines. Strong organizational skills with an inquisitive mindset. Why CBREWhen you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure: We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).About CBRE Group, Inc. CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm and a premier provider of critical infrastructure services. The company has more than 155,000 employees serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage servicing, valuations); Building Operations & Experience (facilities management, property management, flex space & experience, critical infrastructure); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.

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