Fire Administration Division Manager

Are you a seasoned professional with expertise in finance, budgeting, human resources, board clerk functions, and contract and grant administration? Do you thrive in a dynamic environment where collaboration, innovation, and communication are at the forefront? If so, the American Canyon Fire Protection District invites you to take the next step in your career as our Fire Administration Division Manager. We’re seeking an exceptional leader with a solid track record of success in leading administrative operations. The ideal candidate is a strategic thinker and skilled problem-solver who inspires and empowers teams. With strong communication skills, emotional intelligence, and a positive attitude, you will oversee essential internal functions and foster a culture of excellence and teamwork. American Canyon Fire Protection District is a forward-looking organization offering meaningful projects, a collaborative team environment, and a focus on work-life balance. This role is your opportunity to drive impactful initiatives while growing professionally in a supportive and innovative setting.

Plan, direct, manage through individual work and oversight of staff or contractors the administrative operations of the department in finance, budget, human resources, and board clerk functions. Have knowledge of applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures including the Public Records Act, and the Brown Act; human resource management, employee-employer relations, purchasing, and financial reporting. Be strategic with attention to detail and the ability to adhere to strict deadlines. Have demonstrated ability to use tact, initiative, prudence, and independent judgment within general policy, procedures, and legal guidelines. Experience with the principles and practices of supervision, training, and staff management. Have hands‑on experience and an understanding of all areas of Human Resources from employee relations, recruitment, selection, compensation, employee retention, training and development, performance management, benefits administration, workplace safety, risk management, and workers’ compensation. Successfully develop, control, and administer the department budget and expenditures. Oversee and perform accounting and financial support work and ensure accuracy and timeliness; including the analysis of problems, financial data in order to identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Experience with contract negotiation and administration, grant writing and administration. Principles and practices of program administration and advanced project management and workflow analysis. Proven research techniques, sources, and availability of information and methods of report presentation, and methods and techniques of advanced statistical and fiscal analysis. Be experienced in maintaining administrative files including historical legal documents, resolutions, policies, and agreements. Develop effective working relationships with Board members, member agencies, and business and public groups to gain cooperation and consensus. Have excellent written and oral communication skills with the ability to communicate in a proactive, approachable, and responsive nature with board members, executive staff, the public, and employees. Be available to attend Board meetings, prepare minutes and other documents, and direct the publication, filing, indexing and safekeeping of all proceedings of the Board. Equipment used in modern offices including computers and Microsoft software: Excel, Word, Outlook as they relate to spreadsheets, databases, and word processing. Experience in fire administration in a public agency is highly desirable.

American Canyon Fire Protection District offers a comprehensive benefit package – to view click the Benefits tab in the posting. The American Canyon Fire Protection District is an Equal Opportunity Employer.