Administrative Coordinator

Our client is a well-established commercial real estate firm with a strong presence in the Columbia market. They are seeking an Administrative Coordinator who can serve as a trusted partner to a team of professionals, helping drive efficiency, maintain exceptional service standards, and support important client initiatives from start to finish.This is more than a traditional administrative role. It is an opportunity to become a key member of a collaborative team while gaining exposure to commercial real estate transactions, marketing initiatives, and client relationship management.What You'll DoAs a critical member of the team, you will:Serve as the primary administrative partner for commercial real estate professionals, helping coordinate priorities, schedules, and daily operationsManage correspondence, calendars, meetings, and communication to ensure seamless workflow and responsivenessAssist with the preparation, coordination, and processing of listing agreements, leases, contracts, proposals, and closing documentationMaintain accurate property listings, databases, and transaction-related informationCreate polished presentations, proposals, marketing materials, and client-facing documents using established branding and templatesSupport business development efforts through document preparation, research, and marketing coordinationServe as a professional point of contact for clients, vendors, and business partners, delivering a high level of customer service and professionalismUtilize Microsoft Office applications to create reports, presentations, spreadsheets, and other business-critical materialsHelp ensure projects, deadlines, and deliverables remain organized and on trackProvide general administrative and operational support as neededWhat Makes You SuccessfulThe ideal candidate is someone who takes pride in being the organizational backbone of a team and enjoys balancing multiple priorities in a fast-paced, professional environment.Required Qualifications4+ years of administrative support experience within a professional services environmentExperience working with contracts, agreements, business documentation, or transaction-related paperworkExceptional organizational and time management skillsStrong attention to detail and commitment to accuracyAbility to prioritize competing responsibilities while meeting deadlinesProfessional verbal and written communication skillsAdvanced proficiency in Microsoft Word, Excel, PowerPoint, and OutlookStrong interpersonal skills with a customer-focused mindsetA proactive, solutions-oriented approach and willingness to support team successPreferred QualificationsExperience supporting commercial real estate, property management, legal, financial services, or other professional services teamsCanva and/or Adobe InDesign experiencePresentation and proposal development experienceReal estate transaction or brokerage support experienceAssociate's or Bachelor's degree in Business Administration, Marketing, Management, or a related fieldWhy This Opportunity Stands OutJoin an established commercial real estate organization with a strong reputation in the marketWork alongside experienced professionals in a highly visible and impactful roleGain exposure to commercial transactions, client relationships, marketing, and business operationsBe part of a collaborative, team-oriented culture that values professionalism and initiativeOpportunity to leverage both administrative and creative skills through marketing and presentation developmentStable organization with long-term growth potentialOur client offers a competitive benefits package designed to support your health, financial well-being, and long-term success, including comprehensive healthcare coverage, retirement savings with company match, employer-paid life and disability insurance, wellness resources, paid time off, and opportunities for professional growth.