Election Worker II - Extra Help

Job TitleExtra Help for Registrar of VotersJob DescriptionUnder supervision of permanent Registrar of Voters' staff, to prepare, verify and review election materials, such as provisional ballots and petitions, support election functions, and perform related tasks as required. This recruitment is to establish an Extra-Help eligible list for the Registrar of Voters. For any questions regarding the position please contact the Registrar of Voters Administration at (408) 918-9169.Typical TasksThe following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.Assists with recruiting locations for voting locations, training classes, logistics centers, ballot drop-off sites, and other election related locations, including assisting with documentation to determine accessibility and legal compliance;Researches, compiles, and distributes reports of election data and information as needed;Assists with preparing, verifying, and processing GIS data and other records for voting districts and precincts;Maintains office files and records for election workers and volunteers, including those of a confidential nature;Recruits and trains Election Volunteers, screens volunteers against Megan's Law database and pursuant to other requirements;Advises Election Volunteers on resolutions to possible problems in accordance with procedures;Proofreads translations, bilingual official ballots, sample ballot and voter information pamphlet text, department website information, publications, and other election-related voter materials;Administers candidate nominations, measures, and campaign finance filings, including preparation and maintenance of records;Updates voter registration records based on information from statewide voter registration database and other governmental agencies;Processes requests for voter files;Participates in voter education and outreach events;Prepares, verifies, and processes Vote by Mail and Provisional Ballots, including review of challenged ballots;Prepares, verifies, and processes Petitions, including nominations, initiatives, and recall petitions, and performs second-level petition verifications;Issues ballots to qualified voters in person and by mail, including issuance of emergency ballots and other exceptional cases;May offer orientation or answer procedural questions;May be assigned as a Disaster Service Worker, as required;Performs other related duties as required.Employment StandardsSufficient education, training, and experience to demonstrate the possession and direct application of the following knowledge and abilities: Training and Experience Note: The required knowledge and abilities are attained through training and experience equivalent to possession of a high school diploma, and Two (2) years of full-time equivalent work experience. Special Requirements Ability to travel to alternate locations in the course of work. If driving, possession of a valid California driver's license prior to appointment and the ability to qualify for and maintain a County driver authorization. Knowledge of: Office practices and procedures, including filing systems, financial record keeping, reference sources and preparation of correspondence and reports; English vocabulary, grammar, spelling, punctuation, and style/format; Customer service principles, including the handling of irate and distressed people; Computer applications, such as word processing, spreadsheet and/or database; Basic mathematics to perform simple calculations and compile statistical reports; Telephone procedures and etiquette. Ability to: Use discretion in organizing activities and setting priorities; Prepare concise reports; Exercise considerable judgement, discretion, and interpretive ability in determining the needs of callers and visitors; Deal tactfully with members of the public, often under stressful conditions; Communicate effectively in providing information and assisting callers and visitors; Use a keyboard with moderate speed and a high level of accuracy; Interpret and apply specific laws and ordinances, office policies, and procedures; Effectively organize activities and prioritize to meet deadlines; Operate standard office equipment.Physical RequirementsWork irregular hours, including evenings, weekends, and holidays for extended periods of time, and overtime after regular shift hours, many times on short notice, which is mandatory and required during election seasons.BenefitsThe County offers comprehensive first-class medical, dental, and vision benefits plans for County employees and their dependents, including plans with no deductibles, no co-pays, no co-insurance, and no prescription drug co-pays. The County also offers generous paid time off with significant vacation, sick time, and 13 paid County holidays annually! Details are included in the Memorandum of Understanding/Agreement with the bargaining unit applicable to the job classification. In addition to the amazing perks above, the County also offers the additional benefits below. Retirement Benefits The County offers robust retirement plans including a 457(b) Deferred Compensation Plan (similar to the private sector's 401(k) plan) and the CalPERS pension plan. In addition to lifetime retirement income available through the CalPERS pension plan, the 457(b) Deferred Compensation plan provides a great way to save for retirement and supplement the defined benefit pension available to employees. These plans help our employees build a plan for their future and contribute to their family's long-term financial well-being. Health Flexible Spending Account The Health Flexible Spending Account (HFSA) empowers employees to manage healthcare expenses efficiently with tax-free contributions (up to $3,200 for the 2024 calendar year). Secure tax-free solutions for your healthcare expenses and enjoy the flexibility to manage your healthcare finances effectively with the HFSA. Dependent Care Assistance Program (DCAP) The Dependent Care Assistance Program (DCAP) enables employees to utilize tax-free funds for dependent care services, facilitating a convenient and cost-effective approach for managing your dependent care expenses. The County also offers the Employee Childcare Assistance Plan, an employer-funded DCAP, for employees with annual income under $120,000. Life and AD&D The County offers life and disability benefits including Life Insurance, Accidental Death and Dismemberment (AD&D) Insurance, Long-Term Disability insurance, California State Disability Insurance, and Integration with Leave. These benefits ensure financial security and income support when you and your family need it most. Employee Assistance Program (EAP) The County prioritizes employee mental health and well-being and offers a top-tier Employee Assistance Program (EAP) through Concern providing confidential counseling sessions covering stress, anxiety, relationships, grief, as well as financial/legal services, personal coaching, child and elder care referrals, and comprehensive crisis support. Employee Wellness The Employee Wellness Program offers free wellness programing, fitness classes and resources; including Elevate My Wellness an all-in-one platform designed to elevate your well-being journey. Education Reimbursement A generous Learning and Employee Development program is available, including Education Reimbursement for employees seeking additional training and professional development. NOTE: Benefit and Retirement information may vary from bargaining unit to bargaining unit. Due to changes in State Law, current pension provisions described in the union contracts are not automatically applied. Specific pension benefits for new hires who start on or after January 1, 2013 may be different than indicated in the union contracts. Click here to access all Memoranda of Understanding and most recent Summary of Changes.