Transportation Coordinator / Administrative Assistant-Scheduling & Dispatch

Posted yesterday

rose internationalNorth Chicago (IL)

Dispatchers, Except Police, Fire, and Ambulance All Other Transit and Ground Passenger Transportation

SENIORITY

Junior

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About the role

Junior Executive Fleet/Transportation Coordinator

Job Description Required Education: High School Diploma or equivalent Required Experience: 1+ year of experience in customer service, administrative support, transportation coordination, scheduling, or a similar role Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams Strong attention to detail and organizational skills Excellent written and verbal communication skills Previous experience interacting with customers or clients Ability to manage multiple reservations, requests, and priorities accurately Comfortable working 100% onsite

Overview: (Transportation Coordinator) We are seeking a Junior Executive Fleet/Transportation Coordinator to support daily transportation and reservation operations. This role will manage incoming reservations, maintain the shared Outlook calendar, coordinate with drivers and fleet personnel, communicate with clients, and prepare routine reports. The ideal candidate is organized, detail-oriented, and comfortable working in a 100% onsite environment with frequent email and customer interaction.

Responsibilities:

Receive and process transportation reservations, primarily through Microsoft Outlook email and occasionally by phone
Enter reservations into the shared Outlook calendar and assign appropriate driver numbers
Send reservation confirmations and related communications to requesters
Respond promptly and professionally to client questions and requests via email and phone
Coordinate with drivers and the Executive Fleet Coordinator to ensure vehicles are properly maintained, licensed, and insured
Prepare monthly and quarterly reports using Microsoft Excel
Maintain accurate reservation, scheduling, and fleet-related information
Monitor calendars and schedules to help ensure transportation services are properly coordinated
Provide administrative support for day-to-day fleet and transportation operations

Only those lawfully authorized to work in the designated country associated with the position will be considered. Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.

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