Administrative Associate (Part-Time)

Job SummaryThe part-time Administrative Associate's responsibilities include, but are not limited to, performing administrative and office support activities for the Development & Foundation department; including, but not limited to, providing information to visitors, students, faculty and staff; routes and helps to manage incoming requests; and processes and tracks department purchases. This is a part-time position and is considered non-exempt.Duties/ResponsibilitiesFields incoming department telephone calls and screens, routes and prioritizes accordingly and serves as the department receptionistCreates documents and spreadsheets, including, but not limited to, department purchases & billing statements for approval; tracking P.O. numbers and corresponding budgets; and travel/expense documents, etc.Handles all purchasing requests and P.O. creation and follows-through with approval processAssists in entering donations received to the college and sending correspondence to the donorsAssists in the request and approval process of department contract agreements and monitors terms accordinglyAssists with fundraising event preparation and day of event activitiesOrganize and maintain of office suppliesMaintains and processes travel requestsSorts department mail and maintains department emergency contact listAssists with entry-level/basic departmental calls and requests (when needed)Schedules and prepares for department meetingsMay assist with departmental recruiting and hiring activitiesFile, fax and scan documents and recordsOther duties as assignedMinimum/Preferred QualificationsMinimum Qualifications:1-3 years of experience working in an office environmentSkilled in using Microsoft Office (Word, Excel, etc.)Strong customer service and detail-oriented skills with excellent follow-upMust be highly organized and able to maintain deadlines for self and othersHigh school diploma or GED is requiredOccasional evening and weekend hoursTravel as requiredPreferred Qualifications:Post-secondary education in business or Marketing/Event planning-related fieldWork experience in a higher education institutionSupplemental InformationPhysical Requirements:This position requires the ability to: remain in a stationary position for most of the time; occasionally move about inside an office to access documents, office equipment, etc.; constantly operate a computer or other office equipment, such as a printer or copy machine.BenefitsThis position is not eligible for benefits.