Program Administrative Analyst

Posted 4 days ago

human capital resources conceptsWashington (DC)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Other General Government Support

SENIORITY

Mid

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About the role

Program Administrative Analyst Human Capital Resources and Concepts is seeking a Program Administrative Analyst who will perform administrative and coordination tasks to support the Department's Democracy Programs and DRL's annual appropriation. They will manage and track DRL's multi-million-dollar programming portfolio and assist in developing strategic action plans for foreign assistance funds and Congressional reporting.

Key Responsibilities: Draft memoranda, Congressional Notifications, reports, and other documents. Coordinate clearance processes with multiple bureaus and offices. Provide technical assistance throughout the federal assistance life-cycle (pre-award, award, and post-award). Develop and maintain tracking systems for efficient document retrieval and clearance processes.

Duties: Assist in managing program funding and the Congressional Notification process. Coordinate communications with the Office of the Legal Advisor and Bureau of Legislative Affairs. Prepare briefing materials for senior staff. Liaise with the Bureau of Legislative Affairs on Congressional communications and strategic planning. Draft documents and provide briefings, testimony, and status reviews. Track the foreign assistance lifecycle progress. Organize and participate in meetings, trainings, and conferences. Attend stakeholder workshops and provide technical assistance to grantees. Undertake additional training to enhance skills and knowledge.

Requirements: Knowledge of appropriations, foreign assistance funds, Congress, and international programming. Strong organizational skills to manage and track competing priorities. Excellent verbal and written communication skills. Professional, proactive demeanor with the ability to remind colleagues and superiors of pending deadlines. Ability to travel globally on short notice. Ability to obtain security clearance (preference for active clearance).

Education: Bachelor's degree preferred with 4-5 years of relevant experience, or a master's degree with 2-3 years of relevant experience.

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