Office Manager / Administrative Lead

OFFICE MANAGER / ADMINISTRATIVE LEAD – REPORTS TO CHIEF EXECUTIVE OFFICERAdministrative: Oversee the day-to-day operations of the office to maintain an organized, welcoming, and fully functioning work environment. Phone/Door coverage, Greet Visitors, Receive Deliveries -½ day (shared with Admin #2) Serve as Liaison between office suite and building management office regarding maintenance, access, repairs and general facilities matters. Provide staff support for general office questions, HR related issues, IT issues, IAR issues as the needs arise. Order Supplies -Kitchen/copy room/general office/IT components Coordinate Conference Room Schedules and office calendars to support internal meetings, client meetings, vendor visits and company functions. Manage office equipment and related service needs, including copier, postage machine, security system and other shared office resources. Coordinate and monitor office vendor contracts to ensure reliable service and cost-effective solutions. Maintain and support the IT equipment list in coordination with firm IT company, employees and Leadership. Manage CEO Calendar, including scheduling client meetings, appointments, engagements, company functions, staff birthdays, holidays and other key commitments Arrange travel, including conferences, speaking engagements, flights, hotels and cars for key executives Prepare and submit monthly office AMEX card expense reports in Sage Coordinate onboarding logistics for new hires and interns in partnership with ARAX HR Department Manage company vendor portals/apps – Zoom/Jump AI/FedEx/adobe/constant contact/scribe etc. Marketing: Coordinate marketing activities, including publication communications for advertisements and interviews Support planning and execution of client events, including the annual client gala, periodic client campaigns, mailings, emails, and smaller client events. Coordinate birthday and holiday card layouts, gift procurement, client holiday gifts, other client gifts, and employee holiday gifts Plan and support charitable events, volunteer opportunities and company sponsored community activities for the team Coordinate in-house and off-site activities with the CEO, including food and beverage arrangements for staff education meetings, networking lunches with law and accounting firms and team celebrations.