Assistant Industrial Property Manager

What You'll Do: The Assistant Property Manager serves as the right hand to the Property Managers, providing administrative and operational support across a portfolio of industrial properties. This role assists with work order management, invoice coding, and file organization. The ideal candidate is a highly adaptable utility player who can shift focus quickly as priorities change and who brings strong self-starting initiative to every assignment. Administrative Support Assist the Property Managers with all administrative matters. Assist with drafting correspondence, notices, and reports. Work Order Management Assist with organizing, assigning, and managing work orders across the portfolio. Assist with dispatching to vendors or maintenance staff and monitor through completion. Follow up with tenants and vendors to confirm resolution. Support 24-hour emergency coverage protocols. Tenant Communication Prepare tenant welcome packets for new tenants. Assist with proactive communication regarding maintenance, notices, and property updates. Invoice Processing Code property-related invoices and verify accuracy against budget, work orders or service contracts, and tenant chargebacks. Code tenant chargebacks, including tracking engineer labor costs. Assist with vendor and property-related questions. Assist in setting up vendors and maintaining insurance compliance. Financial Assist with CAM reconciliations, CAM estimates, and budget preparation. Support Property Managers with reporting, variance analysis, and accruals. File & Document Management Assist with organizing and maintaining Share Point files with consistent folder structures and naming conventions. Maintain tenant lease files, records, and correspondence. Monitor key lease dates, critical dates, and tenant/vendor Certificates of Insurance. Property Operations Visit properties on site as needed to support Property Managers or meet with vendors. Assist with signage, tenant identification, and property materials. Software & Systems Become proficient with Yardi and Enter property information and track projects, key dates, COIs, and workflows.

Who You Are: 2+ years of administrative support experience; property management, real estate, or construction experience a plus. Strong working knowledge of MS Word, Outlook, Excel, Power Point, and Share Point; quick to learn new systems such as Yardi and Comfortable with invoice coding, basic financial review, and detailed recordkeeping. Excellent written and verbal communication skills. Highly organized, with the ability to prioritize, multi-task, and manage competing deadlines. Dependable, flexible, proactive, and able to maintain confidentiality; occasional site visits required. PI26df 467e 06ec-2086