Part-time Office & Culture Coordinator - Chicago, IL

Posted 3 days ago

transportation insightChicago (IL)

Office Clerks, General All Other Business Support Services

SENIORITY

Junior

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About the role

Office & Culture Coordinator The Office & Culture Coordinator is responsible for performing clerical tasks within an office setting to support daily operations. Their duties include being the point of contact for office needs, restocking and ordering supplies, event planning and coordination, and greeting visitors when they arrive for meetings with management or sales staff.

Essential Duties And Responsibilities:

Greet and direct all guests to appropriate person
Point of contact for office needs including, but not limited to, maintenance, mailing, shipping, cleaning, organizing, and errands
Receive, sort, and distribute mail/deliveries
Provide general support to all guests, employees, and leadership
Purchase office supplies and equipment and maintaining proper stock
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Perform other clerical duties such as filing, photocopying, transcribing and faxing
Planning and coordinating various events for office personnel

Job Requirements:

High school degree and/or equivalent work experience
Proficient using Microsoft Office Suite
Knowledge, Skills, And Abilities
Work experience as a Receptionist, Front Office Representative, Office Manager or similar role preferred
Proficiency in Microsoft Office SuiteHands-on experience with office equipment (e.g. fax machines and printers)
Professional attitude and appearance
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude
May Perform Other Duties As Assigned
Work Environment

Standard office environment, usually indoors away from the elements with moderate noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Effort: Maintain a stationary position for extended periods; move about the office, operate computers and files, as needed; and frequently communicate with others. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is required to stand, walk, and reach with hands and arms. Occasionally, the employee is required to lift boxes up to 20 pounds.

Scheduling: This is a part-time position; hours will fall within Monday through Friday; 7:00 a.m. 4:00 p.m. This is an in-office role. TravelLocal travel is required. Out of state travel is limited but may be required for special training, conferences, or company eventsEEOC/ADA Statement: We are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, gender, sexual orientation, age, religion, disability, veteran, or any other status prohibited by applicable national, federal, state or local law. In an effort to recruit, develop and retain top talent, we are committed to a policy of nondiscrimination in all personnel practices to ensure equal opportunity for employment, promotion, and training for a more inclusive workforce. Recruitment Scam Notice: Transportation Insight/Nolan Transportation Group is aware of scams involving fake job interviews and offers. Our hiring process includes a formal interview with a member of our recruitment team. We do not conduct interviews exclusively through text or instant messaging platforms. TI/NTG does not require candidates to pay for training, equipment, or any other fees as a condition of employment. Any request for payment is a scam. Official communication from our recruitment team about your application will only come from emails ending in '@ntgfreight.com' or from 'transportationinsight@myworkday.com.'

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