Executive Assistant

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Executive Assistant Full Time Boerne, TX, US 8 days ago Requisition ID: 1027 Salary Range: $75,000.00 To $90,000.00 Annually About The Role The Executive Assistant at VetClaims.ai will provide high-level administrative and operational support to the executive leadership team. This role is on-site (relocation assistance will not be offered) and requires exceptional organizational skills, professionalism, and the ability to manage competing priorities in a fast-paced environment. The Executive Assistant will handle daily scheduling, communication management, meeting coordination, documentation preparation, and various administrative projects that support efficient executive operations. This position is fully in-office and plays a key role in ensuring seamless workflow and communication throughout the organization. Key Responsibilities Manage executive calendars, schedule meetings, and coordinate daily activities to optimize time and workflow Serve as the primary liaison for internal and external communications on behalf of leadership Prepare meeting agendas, summaries, reports, presentations, and necessary documentation Maintain organized filing systems, handle confidential information, and ensure secure document management Coordinate travel arrangements, itineraries, and logistics for leadership Assist with planning and coordinating company events, presentations, and special projects Track deadlines, follow-up items, and action items to ensure timely completion Support cross-departmental communication and serve as a point of contact for staff requiring executive access Perform general office management tasks and assist with day-to-day administrative needs Uphold a high level of professionalism, confidentiality, and discretion in all interactions Qualifications 3+ years of proven experience as an Executive Assistant, Administrative Assistant, or similar role Strong communication skills, both written and verbal Excellent organizational abilities with a high attention to detail Ability to multitask, prioritize, and adapt quickly to changing demands Proficiency with Google Workspace (Gmail, Calendar, Sheets, Slides, Docs) or similar tools Professional demeanor and strong interpersonal skills Ability to work independently while supporting team goals J-18808-Ljbffr