Personal Assistant to the CEO

Posted 2 days ago

real estate management companyNew York (NY)

Executive Secretaries and Executive Administrative Assistants Executive Offices

SENIORITY

Junior

Apply

About the role

Description: This is a full-time, on-site role based in the New York City Metropolitan Area, supporting the CEO as a Personal Assistant. The role includes managing the CEO’s calendar, scheduling meetings, coordinating travel, and organizing internal and external appointments. Day-to-day responsibilities involve handling correspondence, preparing documents and presentations, maintaining records, and assisting with personal tasks and errands as needed. The Personal Assistant will act as a key point of contact for internal and external stakeholders, ensuring timely communication and follow-up. The role requires maintaining confidentiality, prioritizing tasks in a fast-paced environment, and proactively anticipating the CEO’s needs.

Qualifications: Strong Executive Administrative Assistance and Administrative Assistance skills to support high-level leadership and office operations. Proven Personal Assistance experience, including managing personal tasks and errands with discretion and reliability. Effective Diary Management capabilities, including scheduling, calendar organization, and meeting coordination. Solid Clerical Skills, such as document preparation, filing, data entry, and record keeping. Excellent written and verbal communication skills and professional interpersonal abilities. High level of organization, attention to detail, and ability to manage multiple priorities under tight deadlines. Demonstrated discretion, integrity, and experience handling confidential information. Proficiency with office software (e.g., email, calendars, word processing, spreadsheets, and presentation tools).Prior experience supporting a senior executive, ideally within real estate, finance, or a related industry. Relevant education or training in business administration, office management, or a comparable field is beneficial.

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.