Operational Personal Assistant to CEO of a Public Company

Posted 5 days ago

pocketbook agencyMiami Springs (FL)

Executive Secretaries and Executive Administrative Assistants All Other Personal Services

SENIORITY

Senior

SALARY

$120,000 - $140,000 per year

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About the role

JRN #:2520We are seeking a highly polished, proactive, and discreet operations focused Personal Assistant to support our client, the CEO of a publicly traded company. This role sits within the broader "Office of the CEO" and partners closely with the Executive Assistant (corporate) to ensure seamless management of the CEO's personal and lifestyle operations. This is a high-touch, high-responsibility role requiring exceptional responsiveness, judgment, and execution. Looking to hire ASAP.

Responsibilities:

Own all personal and lifestyle management for the CEOCoordinate complex travel logistics (commercial and private aviation)
Manage day-to-day personal scheduling and requests with precision and urgency
Manage personal calendar, and book appointments on behalf of the executive
Vendor management for multiple properties
Event management
Oversee home and lifestyle operations, including vendor coordination
Provide pet care coordination
Act as a trusted gatekeeper and problem solver, anticipating needs before they arise
Partner closely with the corporate EA to ensure full calendar and priority alignment
Maintain 24/7 availability and responsiveness (off-hours communication is expected)
Other ad hoc responsibilities as needed

Requirements: 5–10+ years of experience in high-level personal or executive support (CEO-level preferred) Background in:

C-suite Personal/Executive Assistant rolesOR high-touch environments (e.g., luxury travel, talent agencies, event/wedding planning, VIP hospitality)
Must be based in MiamiMust demonstrate exceptional discretion, integrity, and emotional intelligence
Must be able to thrive in fast-paced, high-demand environments
Must be highly organized, detail-oriented, and relentlessly proactive

Location: Brickell, Miami, FL

Schedule: Fully in-person role. Full-time 5 days a week. 24/7 mentality. Flexibility outside of standard business hours as needed.

Compensation: $120-140k DOE base, bonus opportunity, and competitive equity. Comprehensive benefits package. Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment. Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

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